1,451 Administrative Assistant jobs in the United States

Job Description

Job Title: Administrative Assistant (6-month contract) Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.

• Organize and maintain records for compliance, insurance claims, and incident reports.
• Ensure all documentation is accurately named, filed, and easily retrievable.
• Identify and address gaps in documentation to ensure complete event records.
• Support a high-volume workflow environment with varying levels of administrative needs.
• Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.
• Assist in the transition to a new risk management system by supporting data quality and organization.
• Provide administrative support for renters insurance, purchasing, and general claims processing.

• Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.

• Experience in administrative support, data entry, and filing.
• Familiarity with employee records management.

This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Jul 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to Permanent basis. This role is based in Suffolk, Virginia, and involves providing essential support to the daily operations of a Day Support healthcare facility for individuals with developmental disabilities. The ideal candidate will excel at managing administrative tasks, maintaining organization, and fostering effective communication within the office.

Responsibilities:
• Welcome visitors, families, and clients while ensuring a well-organized and friendly environment.
• Organize and coordinate activities, meetings, interviews, events, and visits for the facility.
• Prepare and manage correspondence, meeting agendas, and related documentation.
• Monitor and maintain office supplies by placing orders and ensuring inventory is well-stocked.
• Keep daily records of visitor logs and attendance for individuals.
• Answer and direct inbound calls professionally while addressing inquiries or routing them to appropriate staff.
• Manage schedules, appointments, and calendars to ensure smooth operations.
• Support the preparation and distribution of meeting agendas and other relevant materials.• At least 1 year of experience in administrative or clerical roles.
• Strong skills in handling administrative tasks such as data entry, scheduling, and office management.
• Proficiency in answering and directing inbound calls professionally.
• Experience in managing calendars and scheduling appointments.
• Ability to prepare and organize meeting agendas effectively.
• Exceptional attention to detail and organizational skills.
• Strong communication abilities to interact with staff, clients, and visitors.
• Familiarity with receptionist duties and maintaining visitor logs.

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract role, you will play a vital part in supporting daily operations by managing documentation, schedules, and communications. This position is ideal for someone who thrives in a structured environment and excels at multitasking.

Responsibilities:
• Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner.
• Organize and manage case files to ensure accurate and efficient documentation.
• Schedule and coordinate appointments using calendar management tools.
• Answer inbound calls professionally and route them to the appropriate parties.
• Review, organize, and maintain documents to ensure compliance with company standards.
• Scan and digitize physical documents for electronic storage and retrieval.
• Monitor and control document workflows to improve efficiency.
• Utilize Microsoft Excel, Word, and Outlook to manage data and communications effectively.
• Assist in the preparation and distribution of reports and correspondence.
• Maintain a high level of confidentiality when handling sensitive information.• Proven experience in administrative support or a similar role.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent customer service skills and a phone demeanor that reflects attention to detail.
• Experience with document control, scanning, and review processes.
• Ability to schedule and manage appointments using calendar tools.
• Familiarity with case management and maintaining accurate records.
• Strong attention to detail and a commitment to maintaining confidentiality.

• Support a high performing team with all daily, monthly and quarterly administrative responsibilities. You will have the opportunity to interact with employees at all levels and take initiative on a variety of tasks and projects.
• Key areas of Responsibility
• You will handle calendars and scheduling for internal and external meetings.
• You will field incoming phone calls and emails; prioritize, follow-up and resolve outstanding issues.
• You will extract lists and other data requests from the HRIS system to send targeted communications to groups or functions from specific leaders
• You will act as a department liaison when appropriate.
• You will draft, prepare and proofread letters, memos, reports, spreadsheets, charts and presentations.
• You will prepare, organize, and distribute materials for all meetings
• You will coordinate and arrange all travel for the team.
• You will arrange all aspects of requested meetings, including locations, travel, accommodations, meeting rooms, catering, equipment/supplies, etc.
• You will assist with or arrange department gatherings (location, set-up, food, and activities).
• You will develop collaborative relationships across the organization to ensure positive results.
• You will interact with partners including internal and external customers.
• You will create and prepare expense reports, requisitions and new hire needs.
• You will enter all invoices and create PO's to ensure timely payment to Vendors.

• High school diploma or equivalent is required.
• 5+ years of administrative experience in a professional setting.
• Enjoy a dynamic environment and work well under deadlines.
• Basic knowledge of computer systems, as well as excellent advanced skills in Microsoft PowerPoint, Excel and Outlook.
• Experience working in PeopleSoft is helpful.
• Some administrative experience in a professional setting.
• Have the ability to work independently and to communicate effectively with all levels of management, as well as all employees.
• Strong organizational skills in order to meet ongoing deadlines, handle unexpected reporting requirements, and manage multiple assignments.
• Maintain confidentiality while handling sensitive employee and business information.
• Approach work with a positive, make-it-happen attitude.

• Named One of America's Best Employers for New Grads by Forbes (2024)
• Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Join Our Team as an Administrative Assistant
City of Perham, MN

Are you organized, detail-oriented, and great at juggling multiple tasks? The City of Perham is
looking for a dynamic and dependable Administrative Assistant to support our Economic
Development, Housing and Redevelopment, and Planning and Zoning departments. This is a
full-time position offering a variety of responsibilities in a community-focused environment.
Position Highlights:
• Full-time: 40 hours/week
• Regular hours: Monday–Thursday, 7:30 AM–5:00 PM, and Friday, 8:00 AM–Noon
• Occasional early morning meetings (starting at 7:00 AM)
• 2025 starting salary range: $22.20–$23.75/hour , depending on qualifications
• Outstanding benefits package, including:
o Medical, dental, vision, and life insurances
o Health care savings plan
o Generous leave plans, including vacation, earned sick and safe time and 12 paid
holidays
o Free Employee Assistance Program (EAP)
o MN Public Employees Retirement Association (PERA) for qualified employees
o Discounted PACC membership
Ideal Candidate:
We’re looking for someone who thrives in a collaborative environment and brings strong skills
in organization, time management, multitasking, and attention to detail.
Minimum Qualifications:
• Two years of post-secondary education/training OR
• Two+ years of experience in a similar administrative role
• Equivalent combinations of training and experience will also be considered
How to Apply:
To apply, download an application and view the full job description at />or stop by the City Office at: 125 Second Ave NE, Perham, MN 56573
Submit your application and resume—highlighting your education, experience, certifications,
and relevant skills—by 5:00 PM on Monday, August 11, 2025 at the City Office or by emailing


Questions? Contact Heather Hoeft at or via the email above.
Learn more about our vibrant community at and

The City of Perham is an equal opportunity employer and does not discriminate on the basis of
handicapped status in admission, access, treatment, or employment in its programs and
activities.

Administrative Assistant

Seeking a full- time administrative assistant to join our team of funeral service professionals. This position is vital in supporting the funeral directors and ensuring the office operations are efficient and well managed. Must be compassionate, a self- starter, organized, an effective communicator both verbally and in writing, ensure accuracy by paying attention to details, complete task in a timely manner and be proficient in Microsoft Office Suite with a strong emphasis on Microsoft Word.

The candidate must have the ability to quickly adapt to changing priorities, prioritize, manage multiple accounts, meet deadlines and resolve issues that arise. Daily, you will greet visitors, answer phones, use proprietary software for data entry, interact with funeral service staff and correspond with families whose loved ones are in our care.

Hourly Rate: $18
Benefits after 90 Days

Resume required to be considered for this position. Send resume to: com .

Kirkwood Meadows Public Utility District is seeking applicants for the following position:

Administrative Assistant

Annual Salary Range: $51,518 to $65,264

We are an Equal Opportunity Employer and Prohibit Discrimination and Harassment of Any Kind: We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.