2,435 Administrative Assistant jobs in the United States

Position Summary: This position will be responsible for maintaining an efficient and friendly office routine and environment. Primary functions include assisting staff, answering phones, greeting visitors, filing, file reviews, computer work, special projects and maintaining confidentiality. Bilingual Required.

Hours: Monday through Friday 8am to 5pm

Location: Ambercare 788 Washington Avenue Alamogordo, NM 88310

At Addus we offer our team the best:

• Medical, Dental and Vision Benefits
• Continued Education
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties:

• Answering telephones
• Assisting staff
• Greeting visitors
• Filing/scanning and preparing report
• File reviews
• Data Entry
• Special projects
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements
• Abides by all regulations, policies, procedures and standards
• Performs other duties as assigned

Position Requirements & Competencies:

• High school diploma or equivalent required
• 4 years of office / administrative experience
• Must have reliable Transportation (DL, Insurance and Vehicle).
• Must be flexible, willing to work weekends
• Strong customer service, problem solving and telephone etiquette are essential
• Be a team player and have a positive attitude
• Data Entry
• Have the ability to multi-task
• Excellent organizational skills
• Excellent verbal and written skills
• Bilingual

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall,

Job Description

We are seeking an Administrative Asssistant - Sales Support to join our team! You will be responsible for helping customers by providing product and service information and resolving technical issues.

Responsibilities:

• Handle customer inquiries and complaints
• Provide information about the products and services
• Troubleshoot and resolve product issues and concerns
• Document and update customer records based on interactions
• Develop and maintain a knowledge base of the evolving products and services

Qualifications:

• MUST be able to work Monday - Friday from 7:30am-4:30pm (could go later depending on workload) and occasional Saturdays from 7:30am-1:00pm on a rotating schedule
• Previous experience in customer service, sales, or other related fields
• Ability to build rapport with clients
• Ability to prioritize and multitask
• Positive and professional demeanor
• Excellent written and verbal communication skills

We are one of the top staffing companies in the U.S. and Canada. 900+ franchises nationwide in the US & Canada. Staffing company looking to hire great people and place the right people in the right jobs. Every day, we help people find jobs and provide workforce solutions to businesses. We provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.

We are one of the top staffing companies in the U.S. and Canada. 900+ franchises nationwide in the US & Canada. Staffing company looking to hire great people and place the right people in the right jobs. Every day, we help people find jobs and provide workforce solutions to businesses. We provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.

Job Description

Administrative Assistant (Accounting Support)

Location: Indianapolis, IN
Compensation: $50,000 annually

About the Role

We are looking for a detail-oriented and highly organized Administrative Assistant to provide critical support to our accounting and operations team. This role combines administrative coordination with hands-on accounting duties such as invoice processing, expense tracking, and vendor communication. It’s ideal for someone who enjoys variety, accuracy, and contributing to a team that values collaboration and efficiency.

Key Responsibilities

• Process and verify vendor invoices and payments in accordance with company policies.
• Reconcile statements and resolve discrepancies with vendors in a timely manner.
• Assist with Accounts Payable and Accounts Receivable tasks as needed.
• Prepare and maintain spreadsheets, purchase orders, and other accounting documentation.
• Support internal recordkeeping — filing, scanning, and maintaining accurate digital and paper files.
• Track and order office supplies and manage general administrative tasks.
• Answer and route phone calls professionally and assist with internal and external inquiries.
• Provide additional administrative and project support to the management team.

Qualifications

Minimum Requirements:

• Associate’s degree in Accounting, Finance, or a related field (or equivalent experience)
• Working knowledge of general accounting principles
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong attention to detail, accuracy, and confidentiality
• Excellent communication and organizational skills

Preferred:

• 1–3 years of experience in Accounts Payable, Accounting Clerk, or Administrative roles
• Bachelor’s degree in Accounting, Finance, or Business Administration

Why Join Us

• Competitive pay and profit-sharing opportunities
• Medical, dental, and vision insurance
• 401(k) with company match
• Life and disability insurance
• Paid holidays, vacation, and sick leave
• Stable, team-oriented environment with opportunities to grow

Work Environment

This is a full-time, on-site position in a professional office setting. The role requires frequent computer use and the ability to work independently as well as part of a collaborative team.

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Thank you!

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Thank you!

Job Description

Position Title: ADMINISTRATIVE ASSISTANT

Reports to: Program Director

REQUIRED QUALIFICATIONS

• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team.
• Minimum two years clerical or administrative experience.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system.
• Sensitivity to the needs of persons in Recovery and Reentry.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.
• Reliable transportation.

PREFERRED QUALIFICATIONS

• Proficiency with Microsoft Office software.
• Data entry into billing system.
• Experience working for a non-profit organization.
• Familiarity working with people with disabilities.

GENERAL JOB DESCRIPTION

This individual reports to the Program Director and is responsible for providing administrative support to staff and assuming reservation, and reception. These duties include but are not limited to: database system maintenance, office supply purchasing, fast past and independent environment, typing, filing, reception and telephone duties.

DUTIES AND RESPONSIBILITIES

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Assist client with intake requirements.
• Billing and Data entry via electronic system.
• Manage organization calendar and planner.
• Maintain accurate daily referral listing, community outreach services.
• Maintain front desk area, keeping it clean and free from clutter.
• Manage office supply list office supplies and monitor inventory.
• Able to lift 35 lbs.
• Maintain appropriate interpersonal relationships with employees, partnering organizations and consumers.
• Other duties as assigned.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 32 - 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Job Description

Sales Support Administrative Assistant (Entry-Level Opportunity)
Are you naturally upbeat, incredibly organized, and passionate about providing world-class customer service ? Do you want to launch your career in a role where your support directly enables the sales team and impacts client satisfaction? If you have a knack for detail and thrive on helping others, we want you! This is an ideal entry-level position for a motivated individual eager to learn the fundamentals of business operations and sales support.

What You'll Do: The Client Support Engine

As our Sales Support Administrative Assistant, you'll be the reliable point of contact that keeps our sales process running smoothly, ensuring both our team and our clients feel fully supported. Your core responsibilities will focus heavily on team interaction and data accuracy:

• Client Communication & Support: Serve as the primary administrative point of contact for the sales team, handling routine inquiries, providing status updates on orders, and fielding initial questions with a positive, helpful attitude.
• Sales Document Generation: Prepare, format, and manage essential sales documents, including quotes, basic contracts, and sales reports, ensuring 100% accuracy.
• Data Entry & Reporting: Accurately input client and sales data into Excel and our internal CRM/tracking tools. Assist the sales team with generating simple reports (e.g., pipeline status, order volume) using basic formulas, filtering, and sorting.
• Sales Team Coordination: Assist the sales team with scheduling client meetings, preparing presentation materials, and managing follow-up correspondence.
• Administrative Management: Maintain organized electronic and physical files for sales records and client accounts, ensuring documentation is readily available for the team.

What You'll Bring: Your Customer-Focused Toolkit

We are looking for a candidate whose enthusiasm and soft skills outweigh years of experience. We provide training on our specific processes you provide the dedication and customer focus.

• Customer Service Excellence: A proven history or strong natural ability to provide exceptional, friendly, and patient customer service (experience from retail, hospitality, or call centers is highly valued!).
• Meticulous Attention to Detail: Highly organized with a meticulous focus on detail. You take pride in making sure data and documents are flawlessly accurate.
• Strong Communication Skills: Excellent verbal and written communication skills are essential for professional and empathetic interaction with clients and sales professionals.
• Technical Comfort: Comfortable utilizing basic software and systems
• Proactive & Resourceful: A positive, proactive mindset with the ability to identify a problem and ask smart questions to find a solution.
• Eagerness to Learn: A genuine interest in the sales or supply chain industry and a commitment to learning new internal processes and systems quickly.

Ready to turn your customer service skills into a professional career? Apply today and become a vital part of our sales team's success!

Collaborative Environment: Work alongside a dedicated, supportive team focused on innovation
Growth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement
Competitive Compensation: We provide a comprehensive benefits package and a competitive salary commensurate with experience
Family-Oriented Culture: As a family-owned business, we foster a sense of teamwork, respect, and flexibility that helps everyone succeed

Collaborative Environment: Work alongside a dedicated, supportive team focused on innovation
Growth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement
Competitive Compensation: We provide a comprehensive benefits package and a competitive salary commensurate with experience
Family-Oriented Culture: As a family-owned business, we foster a sense of teamwork, respect, and flexibility that helps everyone succeed

Job Description

JSG is hiring an Admin Assistant / Sales Support for our client in Naples, FL.

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:
Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.

• Enter and manipulate data on spreadsheets, databases base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
• Compose, analyze, and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments, and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports.

Perform other related responsibilities.

Requirements:

• Three years related office experience or demonstrated ability to perform described responsibilities. Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required. Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Our people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals.

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs.

We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Our people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals.

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs.

We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

Job Description

POSITION SUMMARY:

Under general supervision and following applicable laws and statutes of the Commonwealth of Massachusetts provide prenatal statistical information on all newborn infants and their parents.

ESSENTIAL RESPONSIBILITIES / DUTIES :

• Maintain HIPAA compliance with patient records and personal health information.
• Ensures that all necessary information is collected, accurately transcribed, completed, and filed with the local registrar using VIP.
• Monitors completed birth certificates to ensure data is released to the State within the established time frame after the patient has been discharged.
• Completes monthly query reports from the Department of Public Health.
• Strive to meet productivity targets established by the Director of HIM and state requirements for entering and releasing the birth record. Maintain a daily productivity log and submit it weekly to the HIM Manager to ensure staffing levels match workload requirements.
• Performs other duties as assigned.

EDUCATION:

• High school diploma or equivalent required. An associate degree in a healthcare-related field or equivalent work experience is preferred.

EXPERIENCE:

• 1-3 years of experience as a birth registrar or working in a Health Information Services Department

KNOWLEDGE AND SKILLS:

• Ability to abstract data from medical records
• Knowledge of medical terminology
• Accurate typing skills at 35 wpm or better
• Data entry with 98% accuracy required.
• Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel, e-faxing, and other computer software programs.
• Excellent communication skills and conflict resolution abilities.
• Good written communication, organizational skills, and detailed oriented.
• Ability to act professionally to advise and instruct and effectively and diplomatically work with physicians, patients, and all hospital personnel while ensuring patient data is kept confidential.
• One must be able to work by oneself and use independent judgment.
• Ability to speak, read, and write in fluent English.

Systemart is in business for 25 years and recently awarded as Best Staffing Firm to work for in 2025.

Systemart is in business for 25 years and recently awarded as Best Staffing Firm to work for in 2025.

Job Description

About the Role
We are a small, established company seeking a detail-oriented and organized Data Entry Administrative Assistant. This entry-level position is ideal for someone who enjoys structured tasks and is eager to learn and contribute to daily office operations.

Key Responsibilities

• Sort and prepare incoming and outgoing mail

• Perform light data entry with high accuracy

• File and organize physical and electronic documents

• Assist with general administrative and clerical office duties as needed

• Maintain confidentiality and accuracy in all work processes

Qualifications

• Strong attention to detail and organizational skills

• Proficient typing skills (minimum 55 WPM) and basic computer proficiency

• Ability to manage time effectively and prioritize tasks

• High school diploma or equivalent required

Opportunities for Growth
This is an excellent opportunity for an entry-level candidate looking to build administrative and data management experience. Successful team members may grow into higher administrative or office management roles.

How to Apply
Please submit your resume and a brief cover letter outlining your interest in the position.

Carma Automotive Group has proudly served our customers for over 15 years, and we place a high emphasis on transparency and providing comprehensive information to our customers when purchasing a vehicle.

Carma Automotive Group has proudly served our customers for over 15 years, and we place a high emphasis on transparency and providing comprehensive information to our customers when purchasing a vehicle.

Job Description

Data Entry Administrative Assistant

Pride Health is hiring a Data Entry Administrative Assistant for one of its clients in Massachusetts.

This is a 5-week contract with a possible extension, with competitive pay and benefits.

Location – Boston, MA 02118

Length of assignment – 5-week contract

Pay range: $20 – $25/hour on a W2.

Shift – Mon – Fri 8*5.

Job Summary

Under general supervision and following applicable laws and statutes of the Commonwealth of Massachusetts, provide prenatal statistical information on all newborn infants and their parents.

Job Duties

·    Maintain HIPAA compliance with patient records and personal health information.

·    Ensures that all necessary information is collected, accurately transcribed, completed, and filed with the local registrar using VIP.

·    Monitors completed birth certificates to ensure data is released to the State within the established time frame after the patient has been discharged.

·    Completes monthly query reports from the Department of Public Health.

·    Strive to meet productivity targets established by the Director of HIM and state requirements for entering and releasing the birth record. Maintain a daily productivity log and submit it weekly to the HIM Manager to ensure staffing levels match workload requirements.

·    Performs other duties as assigned.

Requirements

·    High school diploma or equivalent required.

·    An associate degree in a healthcare-related field or equivalent work experience is preferred.

·    1-3 years of experience as a birth registrar or working in a Health Information Services Department

KNOWLEDGE AND SKILLS:

·    Ability to abstract data from medical records

·    Knowledge of medical terminology

·    Accurate typing skills at 35 wpm or better

·    Data entry with 98% accuracy required.

·    Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel, e-faxing, and other computer software programs.

Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Equal Opportunity Employer

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.