2,559 Administrative Support jobs in the United States

Job Description

Administrative Support needed for busy office to provide essential clerical and organizational support to assistant office with keeping work flows moving properly. Key responsibilities include backup reception for overflow, breaks and lunch, email and calendaring, type up some letters and other business documents. Data entry into CRM (seeking 45+ wpm), maintain accurate records, order office and send out invoices.

Company uses Word, Excel, Outlook and Google Workspace.

Temp to Hire opportunity with a great company, 8am-5pm, Monday through Friday.

Company offers benefits: Medical, Dental and Vision. Hourly wage offered is $22 to $24 per hour Depending on Experience. College degree is a plus but not required.

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator / Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Dallas, Austin, Houston, and San Antonio offices. This role provides high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals. Legal Administrative Support will maintain positive contact with clients, attorneys, and support staff; and observe confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
• Submit conflicts of interest to open files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems.
• Proficiency organizing electronic files and documents using a document management system (iManage experience a plus).
• Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support.
• General familiarity of legal terminology, legal documents, and court systems.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential.
• Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to effectively prioritize and manage competing demands while supporting multiple practice areas.

Education:

• Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required.

Years of Experience:

• Minimum of 3 years’ administrative experience in a law office.

Working Conditions:

• Normal office environment with little exposure to excessive noise or temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator / Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Dallas, Austin, Houston, and San Antonio offices. This role provides high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals. Legal Administrative Support will maintain positive contact with clients, attorneys, and support staff; and observe confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
• Submit conflicts of interest to open files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems.
• Proficiency organizing electronic files and documents using a document management system (iManage experience a plus).
• Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support.
• General familiarity of legal terminology, legal documents, and court systems.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential.
• Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to effectively prioritize and manage competing demands while supporting multiple practice areas.

Education:

• Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required.

Years of Experience:

• Minimum of 3 years’ administrative experience in a law office.

Working Conditions:

• Normal office environment with little exposure to excessive noise or temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Job Description

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator / Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Dallas, Austin, Houston, and San Antonio offices. This role provides high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals. Legal Administrative Support will maintain positive contact with clients, attorneys, and support staff; and observe confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
• Submit conflicts of interest to open files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems.
• Proficiency organizing electronic files and documents using a document management system (iManage experience a plus).
• Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support.
• General familiarity of legal terminology, legal documents, and court systems.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential.
• Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to effectively prioritize and manage competing demands while supporting multiple practice areas.

Education:

• Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required.

Years of Experience:

• Minimum of 3 years’ administrative experience in a law office.

Working Conditions:

• Normal office environment with little exposure to excessive noise or temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Job Description

Benefits:

• Company parties
• Competitive salary
• Opportunity for advancement

• Serve as the front desk representative: greet visitors, answer and route phone calls, and maintain a professional and welcoming environment.
• Support staff with administrative tasks including typing, filing, faxing, scanning, and scheduling.
• Assist in onboarding new hires, coordinating orientation, evaluations, and offboarding procedures.
• Maintain up-to-date beneficiary and staff files (paper and electronic), ensuring compliance with documentation policies.
• Conduct regular file audits and follow up on missing or outdated paperwork.
• Coordinate agency-wide communications, send reminders for due documents, and assist with reporting.
• Prepare mail (incoming and outgoing), organize office supplies, and manage inventory.
• Assist in compiling agency reports, statistical data, and other documents for CEO and leadership.
• Facilitate preparation and coordination of staff meetings, trainings, and special events.
• Provide initial responses to HR-related questions and refer complex matters to appropriate leadership.
• Enter and update information into agency databases, ensuring data accuracy and confidentiality.
• Support Quality Assurance and Compliance initiatives as directed by the CEO or designated leadership.

• Maintain punctual and consistent attendance; notify supervisor of schedule changes as required.
• Follow all confidentiality protocols and HIPAA guidelines.
• Maintain professionalism, demonstrate effective communication, and support a collaborative team environment.
• Attend all required trainings, meetings, and supervision sessions.
• Adhere to all safety procedures and participate in safety trainings.

• Associate degree or equivalent administrative experience.
• Minimum of 2 years of clerical/administrative experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint; familiarity with Access preferred)
• Demonstrated ability to manage sensitive information with discretion.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to work occasional evenings or weekends and travel for short business trips.

• Experience in the mental health or non-profit sector.
• Prior experience working with individuals with disabilities.
• Familiarity with HR onboarding processes and database systems like ADP
• Knowledge of grant reporting or agency-wide compliance tracking.

• Professional development opportunities
• Supportive and mission-driven team environment
• Comprehensive medical coverage

• Mental Health field: 1 year (Preferred)
  
  

Job Description

Job Title: Administrative Support Associate
Job Description

This position is focused on providing reliable day-to-day administrative, communication, and systems support. The ideal candidate will thrive in a fast-paced environment, learn quickly, and consistently deliver high-quality work with minimal supervision.

Responsibilities

• Provide administrative support including calendar management, document formatting, data entry, and task tracking.
• Maintain accurate records and files and ensure timely follow-up on key items.
• Assist with compiling, editing, and formatting reports, presentations, and correspondence.
• Answer and direct calls professionally, using excellent phone etiquette.
• Manage shared email inboxes and respond or route requests appropriately.
• Use Microsoft Office tools (Excel, Word, PowerPoint, Outlook) proficiently for daily tasks.
• Support printing, scanning, and copying tasks.
• Assist with documentation, filing, or project coordination as needed.
• Learn and navigate internal systems and workflows efficiently.
• Communicate clearly and professionally in all formats – verbal, written, and electronic.
• Perform other duties as assigned to support the team.

• Proficiency in Microsoft Excel.
• Experience in data entry and calendar management.
• Strong attention to detail and clerical skills.
• Excellent communication skills, both verbal and written.
• 3+ years of administrative experience.

• High School Diploma minimum required.

The position requires working 100% onsite at headquarters, with hours from 8:30 AM to 5:00 PM, Monday through Friday, and a 30-minute lunch break. The workweek is 40 hours, with occasional flexibility required if business needs dictate. Enjoy the convenience of an onsite café for lunch.

Job Type & Location

This is a Contract position based out of Schenectady, New York.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending

Job Description

Top Job

Located in Warrensburg, IL

Salary: $16.00/hr - $7.00/hr

Administrative Support | 7AM - 4PM | part-time, 20 hrs/wk | 16-17/hr

Qualifications for Administrative Support

• Data entry office clerk experience preferred
• Basic Microsoft Office skills
• Customer service skills
• Excellent data entry and typing with accuracy
• Accounts payable or accounting clerk experience is a plus

• Enter timecard information
• Match and code invoices
• Answer phones
• Filing
• Enter production data

• Serving over 400 client companies in Macon and Dewitt counties since 2005
• Express was voted Best of Staffing in the Herald & Review Readers' Choice Awards
• Applicants never pay a fee
• Benefits available include: holiday pay, medical insurance, dental insurance, 401K
• One application for multiple positions

Job Description

Job Title: Administrative Support Associate

Job Description

This position is focused on providing reliable day-to-day administrative, communication, and systems support. The ideal candidate will thrive in a fast-paced environment, learn quickly, and consistently deliver high-quality work.

Responsibilities

• Provide administrative support including calendar management, document formatting, data entry, and task tracking.
• Maintain accurate records and files and ensure timely follow-up on key items.
• Assist with compiling, editing, and formatting reports, presentations, and correspondence.
• Answer and direct calls professionally, using excellent phone etiquette.
• Manage shared email inboxes and respond or route requests appropriately.
• Use Microsoft Office tools (Excel, Word, PowerPoint, Outlook) proficiently for daily tasks.
• Support printing, scanning, and copying tasks.
• Assist with documentation, filing, or project coordination as needed.
• Learn and navigate internal systems and workflows efficiently.
• Communicate clearly and professionally in all formats – verbal, written, and electronic.
• Perform other duties as assigned to support the team.

Essential Skills

• Proficiency in Microsoft Excel.
• Experience in data entry and calendar management.
• Strong attention to detail and clerical skills.
• Excellent communication skills, both verbal and written.
• 3+ years of administrative experience.

Additional Skills & Qualifications

• High School Diploma minimum required

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending

Job Description

We are seeking an Administrative Assistant to manage the front desk operations and provide exceptional support for our client within the Human Resources department. This role offers an excellent opportunity for a detail-oriented individual who thrives in a fast-paced environment and enjoys tackling a variety of responsibilities.
Greet and assist visitors by providing friendly, detail oriented customer service in person and over the phone. Manage incoming calls by answering, transferring, and directing inquiries appropriately. Create and print employee ID badges with accuracy and efficiency. Maintain personnel file systems, including auditing existing files and creating new permanent files. Organize and file documents, ensuring compliance with confidentiality and record-keeping standards. Assist in formatting documents and drafting agendas for HR meetings. Keep front desk and shared work areas clean, organized, and welcoming. Process, check, and distribute incoming mail to the appropriate team members. Manage HR interview scheduling, panel packet preparation, and coordinating room reservations for meetings. Print and assemble orientation materials, such as benefit folders, to ensure all new hires receive accurate information. Coordinate employee communications, including emailing or other notices. Order office supplies and maintain adequate stock for the department. Other duties as needed.Strong organizational skills with an eye for detail. Excellent verbal and written communication skills. Ability to handle multiple tasks simultaneously and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Experience with scheduling and coordinating meetings or events is a plus. A high level of professionalism and attention to confidentiality.