143 Administrative Assistant jobs in Carson

Job Description

Creative Firm Needs Exciting New Team Members!

If you’re experienced, dedicated and have a great sense of humor, join our team.

Qualified applicants should have 2+ years of specific Administration Assistant experience and tenure in past positions. Social media management (LinkedIn, Instagram, Facebook, and Twitter); Creating/updating websites (we use WIX), Canva and Lead generation through LinkedIn.

The position includes:

• General office duties;
• Screening phone calls and mail;
• Corresponding with clients;
• Coordinating meetings;
• Assisting with marketing projects and events;

• Weekly social media analytics;

• Daily social media posts;

• LinkedIn lead generation;

• We-Connect tracking;

• Constant Contact emails;

• Create long form content;
• Preparing presentations

Status

This is a full-time, in-office position, with some regularly anticipated overtime hours, as case deadlines approach. Typical hours for this role are from 8:30am to 5:30pm, Monday through Friday.

Salary/Benefits

- Competitive compensation

- Performance bonuses

- 401(k) profit sharing

- Health, vision, and dental benefits

Company Overview

Since 1992, Sanli Pastore & Hill has been a key adviser in complex, time-sensitive business transactions. Our services include expert testimony and litigation opinions; forensic accounting; business, brand, and IP valuations; transaction advisory services; and fairness and solvency opinions. SP&H is a boutique firm that promotes innovation, teamwork, and intensive training.

NO PHONE CALLS PLEASE.

Visit our website at

Find us on social media at the links below:
LinkedIn: -pastore-&-hill-inc.
Instagram:
Facebook:
Twitter:

SP&H has an exemplary track record of creating valuation solutions for businesses, families and individuals. We provide our clients with insightful analysis, trusted advice and proven reporting that deliver solutions for demanding professional and personal situations. Our clients recognize that a valuation from SP&H provides the data, credibility, and due diligence for business transactions at a critical juncture.

Visit our website at
Find us on social media at the links below:
LinkedIn: Instagram: Facebook: Twitter:

SP&H has an exemplary track record of creating valuation solutions for businesses, families and individuals. We provide our clients with insightful analysis, trusted advice and proven reporting that deliver solutions for demanding professional and personal situations. Our clients recognize that a valuation from SP&H provides the data, credibility, and due diligence for business transactions at a critical juncture.

Job Description

Job description:

Summary/Objective
Our management company is seeking an administrative assistant with 1-3 years of experience to assist with the Accounting department.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Assist with Accounts Receivable
• Assist with Accounts Payable
• Support the accounting department with organizing and maintaining physical and computer files, ensuring confidentiality and proper documentation standards are adhered to
• Compile and prepare financial reports, summaries, and other data as requested by management
• Deposit checks electronically or manually as needed
• Provide administrative support to accounting department and assist with various projects as needed
• Handle incoming and outgoing correspondence, including mail and email
• Answers phone calls and maintain communication with outside vendors

Qualification

· Strong interpersonal, verbal, and written communication skills. Ensures that verbal and written communication is clear and concise

• A self-starter with an ability to work independently and in a team environment
• Ability to work in a fast-paced environment and detail oriented
• Strong analytical, problem solving and critical thinking abilities
• Strong analytical, problem solving and critical thinking abilities
• Familiarity with QuickBooks

Requirements

1. Time Management skills

2. Teamwork Skills

3. Highly organized

4. Attention to detail

5. Proficient in Microsoft Office and Computer Literacy

6. Personal Effectiveness/Credibility

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:30 a.m. to 5:30 p.m.

Preferred Education and Experience

• College degree
• One to Two years of accounting and admin experience
• Training or experience in computer applications

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending

Job Description

Largest bail bond company in California is looking for an Administrative Assitant for our Santa Ana offcie.

Qualified applicants must be professional, punctual, have attention to detail, be able to multi-task in a fast-paced atmosphere, and preferably have 1-2 years of related experience with references.

The person selected must be able to maintain records, analyze data and produce required spreadsheets and updates, draft documents using proper grammar and vocabulary, schedule travel arrangements, and follow-up as needed regarding numerous tasks.

Minimum Requirements

- The ability to multi-task in a fast-paced atmosphere while scrutinizing detail and providing a superior work product

- Must be able to draft documents as directed and maintain numerous deadlines

- Must be computer literate and willing to learn new software and database applications

- Must possess strong written and verbal communication skills with the ability to interact with numerous departments within the company as well as outside vendors, contractors, etc.

- Have reliable transportation and the ability to work with minimal supervision at times

- Bilingual preferred (English/Spanish)

Compensation is based on experience.

Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.

Bail Hotline is committed to the highest standards of integrity, reliability, and service to our community. We strive to provide excellence in customer service, providing informative staff, flexible financial arrangements, and a friendly environment. Bail Hotline Bail Bonds is a bail company that operates under the same values and obligations one would expect from a loved one.

Job Description

A New Paradigm For Space Operations.

Who We Are:

Space Kinetic is a cleared, venture-backed startup focused on addressing urgent national security priorities. Our goal is to deliver a suite of asymmetric capabilities for space superiority and missile defense leveraging our proprietary electromechanical deployment system, which enables the rapid deployment of low-cost payloads through space without firing a thruster. Space Kinetic is currently assembling its TRL-5 prototype. Our goal is to leverage this platform to provide the United States with a new tool for securing the space domain & catalyzing the emerging space economy.

What You'll Do:

We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for Space Kinetic. You will provide collaborative administrative support to ensure effective and efficient operations. You will be required to execute tasks, processes and procedures quickly while working closely with leaders, colleagues and customers across the enterprise.

This is a full-time position based in El Segundo working in a fast-paced start-up environment.

• Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
• Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Preparing reports spreadsheets by compiling data and formatting information in a clear, professional manner
• Managing and ordering office and warehouse supplies to ensure a well-stocked and efficient facility
• Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports
• Manage Onboarding processing and related tasks
• Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
• Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents

What It Takes:

• High School Diploma, GED or equivalent
• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom
• Fundamental communication & interpersonal skills: collaboration, resiliency, problem-solving, emotional intelligence, judgment, and decision-making, across all levels of the organization
• Ability to handle sensitive information appropriately
• Ability to work independently and/or cooperatively with a team to deliver innovative solutions and resolve issues
• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

What We'd Love

• 5 or more years of prior experience as an administrator or similar role
• Familiarity with enterprise software packages such as Rippling, Greenhouse, Ramp
• Familiarity with corporate organizational structures, policies, processes, and practices
• Experience with sensitive data handling

Where You'll Be:

• The position is onsite in El Segundo, CA.

What We Offer:

• Highly Competitive PTO and Holiday Calendar
• Comprehensive Medical, Dental, and Vision Coverage
• Unique Performance-Based Bonus Structure
• Health and Wellness Stipend
• Commuter Benefits

ITAR Requirements:
This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (this includes U.S. Citizen, Permanent Resident, Protected Individual as defined by law), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here

Equal Employment Opportunity:
Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status.

The annual base salary for this role is below. Pay Grades are determined by role, level, location, and alignment with market data.  Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education/experience, certifications, abilities of the candidate and internal equity. 

Pay Range

$60,000—$75,000 USD

Job Description

Casa de la Familia is looking for an administrative assistant to join our team!

Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services.

Job description

We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Requirements

• Bilingual (English-Spanish)
• Courses taken in psychology/sociology

Salary Range:

$18-$20 per hour

Job Description

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at

PAY RATE: $20.70 - $21.79 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

DUTIES AND RESPONSIBILITIES

General office duties

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Participate and assist in organizational functions and events.
• Database entry as directed.
• Orders office supplies, type, create, and mail correspondence.

Receptionist duties

• Answers telephone, e-mails, and replies to questions accordingly.
• Maintains informational and/or operational documents.
• Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public

ESSENTIAL FUNCTIONS:

• General filing
• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Assists with service hour billing
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Current TB screening and Immunization Records (within 5 days of hire)
• Current BLS Certification (within 15 days of hire)
• State-issued identification
• Completion of all required trainings (within 30 days of hire)

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• 2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement.

ESSENTIAL FUNCTIONS:

• General filing
• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Assists with service hour billing
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change

PREFERRED QUALIFICATIONS:

• Working towards a Bachelor’s Degree in Business Administration, Management, or related field.
• Access or Service Point software.
• Bilingual in English and Spanish (written and verbal).

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description

Salary: $16 - $20 Plus Incentives

An administrative assistant is responsible for providing support to the day-to-day operations of an office or organization. They are responsible for a variety of tasks, including managing schedules, organizing and maintaining files and documents, answering phones, and interacting with clients and customers.

Job responsibilities of an administrative assistant may include:

1. Managing calendars and scheduling appointments
2. Organizing and maintaining physical and digital files
3. Answering and directing phone calls
4. Greeting and assisting clients and visitors
5. Drafting and sending emails, letters, and other correspondence
6. Preparing and editing documents, presentations, and reports
7. Ordering and maintaining office supplies
8. Managing expenses and reconciling budgets
9. Providing support to other team members as needed
10. Collect payments

To be successful as an administrative assistant, an individual should have strong organizational skills, excellent communication skills, and the ability to multitask. They should also be proficient in office software, such as Microsoft Office, and be able to work well under pressure.

Schedule would be from 8-5pm or 9-6pm, Monday through Friday and some Saturdays.

Job Description

A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team.

Responsibilities:

• Coordinate and schedule 5–10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.

• Assist in the team's relocation within the same building, supporting office and workspace setup as needed.

• Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.

• Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.

• Track, categorize, and expense equipment from the team’s internal yard.

• Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.

• Organize and pick up lunches for meetings, handling 10–12 orders at a time.

• Assist with additional administrative duties as needed.

The ideal candidate will have 2-3 years of experience with strong MS Word or MS Excel skills. This position is onsite, Monday – Friday from 7AM – 3:30PM. Pay is based on experience, between $24-28/hr.

Job Description

Administrative Assistant –

Location: Lakewood, CA
Schedule: Monday–Friday, Full-Time
Pay Rate: $21.00- $22.00

About Us:
We are a fast-paced staffing firm dedicated to connecting top talent with great opportunities. Our team is passionate about people, teamwork, and providing exceptional service to both clients and associates. We are looking for a detail-oriented Administrative Assistant to join our office and support daily operations.

Position Summary:
The Administrative Assistant will play a key role in supporting office operations, assisting recruiters, and ensuring smooth communication between associates and clients. This position requires excellent organization, communication, and multitasking skills.

Key Responsibilities:

• Greet and assist visitors, applicants, and associates in a professional manner
• Answer and direct phone calls and emails promptly
• Assist with onboarding and new hire paperwork
• Maintain and organize employee files and documentation
• Enter data accurately into internal systems (timecards, applications, etc.)
• Support recruiters with candidate scheduling, testing, and follow-up
• Prepare reports and assist with payroll processing as needed
• Maintain general office supplies and ensure the workspace is organized
• Perform other administrative duties as assigned to support the team

Qualifications:

• 1+ year of administrative or office experience (staffing industry a plus)
• Strong attention to detail and time management skills
• Excellent verbal and written communication skills
• Proficient with Microsoft Office and general computer applications
• Ability to work in a fast-paced, team-oriented environment
• Bilingual (English/Spanish)

Why Join Us:

• Supportive and collaborative team environment
• Opportunity to learn and grow within the staffing industry
• Consistent weekday schedule
• (Include benefits if applicable: PTO, medical, etc.)

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.