20 Clinic Management jobs in the United States

Job Description

POSITION TITLE: ASSISTANT CLINIC ADMINISTRATOR

FLSA: NON-EXEMPT

Job Summary:

The Assistant Clinic Administrator supports the daily operations of the clinic, ensuring that healthcare services are delivered efficiently and in accordance with the clinic's policies and objectives. The Assistant Clinic Administrator plays a key role in enhancing clinic productivity, improving patient satisfaction, and ensuring regulatory compliance. Supervisory Responsibilities:

• Direct and manage the front office, receptionist and kiosk staff, including hiring, training, and performance evaluation.
• Act as the primary point of contact for resolving complex issues or discrepancies.
• Monitor the team's productivity and provide regular feedback to ensure high performance.

• Ensure the team adheres to SCHC principles, company policies, and regulatory requirements.

Duties/Responsibilities:

• Assist the Clinic Administrator in the day-to-day management of clinic operations, ensuring smooth workflow, employee schedules, monitor performance and timely service delivery.
• Provide orientation and training on departmental functions and procedures to new employee and re train when necessary.
• Answer incoming calls and offer general information to callers regarding Social Services, Patient Affairs, and Medical Records.
• Collaborate with healthcare providers, nurses, and administrative staff to ensure optimal staffing levels, effective communication, and a high standard of patient care.
• Oversee patient scheduling, intake, and flow processes to enhance the patient experience, addressing any issues or concerns as they arise.
• Ensure the clinic adheres to all healthcare regulations and standards, including safety protocols, confidentiality laws, and accreditation requirements.

• Contribute to the development and implementation of quality improvement initiatives aimed at enhancing patient outcomes and clinic performance.
• Support the integration and use of electronic medical records (EMR) and other healthcare technologies to improve clinic efficiency.
• Review and verify daily cashier reports and reconcile cash balances.
• Gather monthly logs and reports to maintain accurate statistical records.
• Serve as a liaison between department staff and management, ensuring consistent communication.
• Serve as liaison between department staff and management, ensuring consistent communication.
• Assist the Clinic Administrator with special projects as needed.
• Continuously monitor and audit patient account information for accurate billing.
• Handle various administrative tasks such as report generation, document management, and communication with external vendors or regulatory bodies.
• Perform additional tasks as needed to support the centers.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Ability to understand and/or interpret complicated program instructions and Florida laws.
• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required.
• Prior supervisory experience is preferred.
• Familiarity with Medicare, Medicaid, Workers' Compensation, and other health insurance programs.
• Two years of experience in customer service preferred.
• Two years of experience working in a hospital or clinic office environment preferred.
• At least one year of experience as a patient coordinator.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 45 pounds at times.
• Must be able to travel to various center locations as required.

Job Description

The Eye Clinic of North Dakota

620 N. 9th St., Bismarck, ND

Job details :

Full-time

Qualifications:

• Bachelors (required)
• Masters (preferred) or 4 additional years of comparable work experience in medical practice management
• Financial Experience (preferred)

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid vacation
• Parental leave
• Professional development assistance
• Relocation assistance
• Tuition reimbursement
• Employee Assistance Program
• Flexible spending account
• Disability insurance

Salary:

Negotiable based upon job experience

Job summary:

For 50 years The Eye Clinic of North Dakota has provided quality ophthalmological and surgical services in Bismarck and multiple satellite clinics throughout the Dakotas & Montana. We provide quality eye care to rural and underserved communities.

The Clinic Administrator is responsible for providing leadership, direction and administration of operations to ensure accomplishment of clinic and organizational objectives. This individual directs, supervises and coordinates the overall operation of the clinic and staff. This includes; human resources, informational technology, practice enhancement, practice management, payroll and overseeing financials for the clinic.

Essential job functions:

Directs and supervises specific functions and activities of the clinic, including systems, policies and procedures, human resources & support services.

1. Actively aligned with the clinics mission, vision and values and advocates for an inclusive culture.
2. Assists the clinic and the overall organization in the development and marketing of new services and referral sources.
3. Oversees clinic recruitment, selection, on boarding, performance management, and termination of employees.
4. Promotes the provision of cost-effective, high-quality healthcare services to clinic patients.
5. Supervises the selection in ordering of medical and office supplies.
6. Cooperates with medical and administrative staff to ensure compliance with federal, state and other standards and regulations.
7. Reviews operational problems/policy and recommends solutions and changes with the teams within the clinic and the overall organization.
8. Collaborates with the clinic and the overall organization by preparing and implementing quarterly budgets. Recommends funding operations based on knowledge of policies, costs, and operating practices.
9. Develops and oversees the implementation and administration of internal practices, policies, and procedures.
10. Represents clinic at public and professional meetings and conferences.
11. Participates in clinic communication in public relations programs.
12. Maintains professional affiliations and enhances professional development to keep pace with the trends in healthcare administration.
13. Reviews and approves payroll.
14. Performs other related duties which may be inclusive, but not listed in position job description.

Minimum required, education, experience, and skills:

• Bachelor’s degree in healthcare administration, business administration, nursing, or related field required. Masters preferred or 4 additional years of comparable work experience in medical practice management or healthcare administration experience, including at least one year of supervisory experience.
• Computer and healthcare system literacy required.
• Knowledge of healthcare administration, fiscal management, policies, and operating procedures required.
• Knowledge of human resource management practices, including supervision, and staff development required.
• Knowledge of governmental regulations and reimbursement standards required.
• Skill and exercising initiative, judgment, problem-solving and decision making. Maintaining effective relationship with staff, senior management, patients, vendors, peers, and public required.

Physical and mental requirements:

• Ability to lift 50 pounds.
• Ability to stand or sit for extended periods of time.
• Ability to use fine motor skills to operate equipment, and or machinery
• Ability to properly drive or operate a vehicle-occasional travel for clinic activities may be required for company meetings and training.
• Ability to receive and comprehend instructions, verbally and/ or in writing.
• Ability to use logical reasoning for simple and complex problem-solving.

Job Description

Salary: $17/hr

PRN Clinic Administrator - Join Our Team!

Synaptic Pediatric Therapies seeks a friendly and organized Clinic Administrator to assist our various clinics, mainly our North Richland Hills Clinic. If you're passionate about helping children and enjoy a supportive team, we want to hear from you!

About Us:

• A growing pediatric therapy clinic with a supportive and encouraging team who fosters a positive work environment.
• Dedicated to providing excellent speech and occupational therapy.

Your Role:

• PRN Front Desk Administrator open to working at our various clinics. The expected need is on Tuesday & Wednesday from 8:30AM-6:30PM.
  • If you are interested in working more than 2 days/week, we have opportunities to add days as needed in various locations.
• $17 per hour, depending on experience.
• Key point of contact for patients and families.
• Support clinic operations and our therapy team.
• This is a floater position where you would assist our various clinics as needed, with the focus area being North Richland Hills.

Responsibilities:

• Schedule and manage patient appointments.
• Greet families warmly and professionally.
• Maintain organized patient records.
• Handle office tasks and order supplies.
• Assist therapists and support staff.
• Explain pre-appointment information to clients.
• Verify insurance and communicate with providers.
• Process payments.

Qualifications:

• 1-3 years of front office experience.
• Bilingual is highly preferred (Spanish/English).
• Experience with insurance verification.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Familiarity with Google Workspace and EMR (a plus).
• Compassion for children and families.

Ready to Join Us? If you're organized, friendly, and eager to make a difference, apply today!

You can reach us at you have any questions.

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Paid time off
• Health insurance
• Dental insurance
• Retirement benefits
• Employee referral incentives
• Great small business work environment
• Additional perks!

• Recruit, hire, and complete onboarding processes and training for various roles; front office medical receptionist, medical assistant, x-ray, and other positions
• Supervise, evaluate, and execute performance evaluations of non-provider staff
• Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered
• Ensure staff compliance with company policies and procedures and state and federal rules and regulations
• Lead and organize staff meetings, daily huddles, and in-service programs
• Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools
• Ensure compliance with front office procedures and accuracy of financial transactions
• Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies
• Monitor various key performance indicators and put programs in place for continual improvement

• Clinical experience as an RN, LPN or CMA along with Supervisory clinical experience.
• OR
• Bachelors degree in Health Care Management.
• A minimum of two years experience working in a supervisory role in a medical office preferred
• A minimum of two years experience working on clinical side of a medical clinic
• Strong interpersonal, communication, and problem-solving skills.
• Ability to multitask and adapt in a fast-paced medical setting.
• Ability to deliver high levels of customer service and achieve customer satisfaction
• Understanding of compliance and regulatory guidelines
• Knowledge of medical billing, compliance, and operational best practices is a plus.

Job Description

Description:

Valor Healthcare is looking for a passionate RN Clinic Administrator to join our team at the Community Based Outpatient Clinic (CBOC) in (Natchez). In exchange for your dedication and experience, we are proud to offer a competitive salary, excellent benefits, three weeks of PTO to start and a weekday schedule.

Our mission is simple: to provide quality healthcare to America's veterans through our healing focus, indebted hearts, and tireless resolve. Valor operates more than 50 VA CBOCs in the United States as a contractor for the U.S. Department of Veterans Affairs. We provide a full range of medical services to veterans through the operations of CBOCs, tailored to meet the specific needs of local VA medical centers. Our comprehensive set of services includes primary care, diagnostics, laboratory, telehealth, behavioral health, and more.

As a RN Clinic Administrator with Valor, you will be responsible for all operational aspects of their individual CBOC. This position is significantly tactical with the day-to-day operations of the clinic.

Core Responsibilities

• Manage day to day clinic operations, ensure clinical quality expectations are met, provide exceptional customer service and partner with the Clinic Medical Director.
• Ensure all colleagues provide excellent customer service to each veteran, both in person and over the phone, as well as to fellow colleagues and clinic visitors.
• Manage the clinic’s financial performance with specific emphasis on revenue growth through enrollment and non-personnel cost containment.
• Manage growth strategy of new enrollees to the clinic and expand market penetration in the clinic’s catchment area. This includes participation in various outreach events.
• Proactively manage veteran enrollment and retention and ensure no veteran exceeds their annual vesting visit date.
• Maintain staffing levels consistent with veteran enrollment, contract terms, and to ensure maximum efficiency.
• Review and analyze reporting, including clinical quality metrics, financial reports, staffing levels and other relevant information.
• Emphasize attracting, coaching, mentoring, and retaining talent through excellent communication, training, enforcing key competencies and performance management, when required.
• Develop and maintain a positive, collaborative working relationship with our VA partners, ensuring that the Regional Director is kept informed of any significant issues.
• Innovate, embrace, and support new initiatives, whether clinical or operational, and execute on key strategic initiatives that drive the success of the Valor business.

• Two years healthcare management experience required; government healthcare environment preferred.
• RN requirements (dependent on specific VA contract requirements):
• Baccalaureate degree, associate degree or diploma certificate in registered nursing, graduate degree preferred.
• Current license or certification as a registered nurse from the state in which the clinic is located.
• Minimum four years’ experience as a registered nurse
• Excellent written and verbal communication skills are required, both in person and over the phone.
• Ability to manage, both up and down
• Energetic and optimistic demeanor
• Strong service mentality and a focus on achieving all aspects of defined service standards.
• Proficient in computer applications such as Word and Excel
• Strong organizational skills
• Ability to coordinate and prioritize multiple tasks and work on multiple projects/tasks simultaneously in a fast-paced environment without direct supervision.
• Ability to identify areas of opportunity, develop a plan of action to improve, implement and evaluate plan effectively.
• Ability to resolve colleague, client and patient issues in an effective and timely manner.
• Current certification in Basic Life Support
• This is considered a safety sensitive position.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Job Description

Description:

Valor Healthcare is looking for a passionate RN Clinic Administrator to join our team at the Community Based Outpatient Clinic (CBOC) in Stuart, FL.

About Us

Valor Healthcare operates over 50 VA Community Based Outpatient Clinics (CBOCs) in

the United States as a contractor for the U.S. Department of Veterans Affairs. Valor provides a

full range of medical services to veterans through the operation of CBOCs, tailored to meet the

specific needs of local VA medical centers. Our comprehensive set of services includes primary

care, diagnostics, laboratory, telehealth, behavioral health, and more.

About Our Benefits

Competitive Salary & Annual Incentive

Great Work/Life Balance - No Nights/Weekends

Outpatient Only, No Call

401(k) with Employer Match

Excellent Benefits including medical, dental, vision, prescription

Generous PTO including vacation, sick, paid holidays and personal time

As a RN Clinic Administrator with Valor, you will be responsible for all operational aspects of their individual CBOC. This position is significantly tactical with the day-to-day operations of the clinic.

Core Responsibilities

• Manage day to day clinic operations, ensure clinical quality expectations are met, provide exceptional customer service and partner with the Clinic Medical Director.
• Ensure all colleagues provide excellent customer service to each veteran, both in person and over the phone, as well as to fellow colleagues and clinic visitors.
• Manage the clinic’s financial performance with specific emphasis on revenue growth through enrollment and non-personnel cost containment.
• Manage growth strategy of new enrollees to the clinic and expand market penetration in the clinic’s catchment area. This includes participation in various outreach events.
• Proactively manage veteran enrollment and retention and ensure no veteran exceeds their annual vesting visit date.
• Maintain staffing levels consistent with veteran enrollment, contract terms, and to ensure maximum efficiency.
• Review and analyze reporting, including clinical quality metrics, financial reports, staffing levels and other relevant information.
• Emphasize attracting, coaching, mentoring, and retaining talent through excellent communication, training, enforcing key competencies and performance management, when required.
• Develop and maintain a positive, collaborative working relationship with our VA partners, ensuring that the Regional Director is kept informed of any significant issues.
• Innovate, embrace, and support new initiatives, whether clinical or operational, and execute on key strategic initiatives that drive the success of the Valor business.

• Two years healthcare management experience required; government healthcare environment preferred.
• RN requirements (dependent on specific VA contract requirements):
• Baccalaureate degree, associate degree or diploma certificate in registered nursing, graduate degree preferred.
• Current license or certification as a registered nurse from the state in which the clinic is located.
• Minimum four years’ experience as a registered nurse
• Excellent written and verbal communication skills are required, both in person and over the phone.
• Ability to manage, both up and down
• Energetic and optimistic demeanor
• Strong service mentality and a focus on achieving all aspects of defined service standards.
• Proficient in computer applications such as Word and Excel
• Strong organizational skills
• Ability to coordinate and prioritize multiple tasks and work on multiple projects/tasks simultaneously in a fast-paced environment without direct supervision.
• Ability to identify areas of opportunity, develop a plan of action to improve, implement and evaluate plan effectively.
• Ability to resolve colleague, client and patient issues in an effective and timely manner.
• Current certification in Basic Life Support
• This is considered a safety sensitive position.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Job Description

About JWCH: JWCH Wesley Health Centers is a nonprofit, Federally Qualified Health Center committed to improving the health and well-being of underserved populations in the Los Angeles area. Our mission is to provide and coordinate comprehensive healthcare, health education, services, and research to enhance the lives of our community members.

Position Purpose:

The Clinic Administrator is responsible for planning, coordinating, directing, and monitoring all operational and financial aspects of the Wesley Health Centers Clinic. The Clinic Administrator will provide effective leadership to workforce members and oversee the delivery of quality, cost-effective patient care. This position works closely with the lead site Physician to direct and support personnel in fulfilling their responsibilities.

Principal Responsibilities:

1. Provide overall direction and guidance to both clinical and front office staff.
2. Communicate organizational objectives and vision to the front office team.
3. Assist staff in implementing departmental goals, policies, procedures, and reporting tools.
4. Foster a team approach to delivering high-quality, cost-efficient care with a focus on patient satisfaction.
5. Annually prepare a capital equipment list, monitor departmental activities, justify variances, and implement tools to improve operational efficiency and control costs.
6. Coordinate provider schedules and patient appointments. Monitor client flow and ensure the appointment software accurately reflects provider availability.
7. Collaborate with the Director of Clinic Operations to enhance provider efficiency and assist in resolving clinic-related issues as needed.
8. Monitor the impact of growth on the facility’s space plan based on projected Medi-Cal HMO enrollment, visits, and utilization. Propose and manage facility expansion and enhancement projects if required.
9. Maintain a professional appearance for the facility, both indoors and outdoors.
10. Increase health center visibility through community involvement and participation in service and professional organizations.
11. Actively participate in organizational and ad-hoc committees as needed.
12. Report operational issues, organizational opportunities, and concerns at the monthly Operations Meeting and as necessary.
13. Monitor patient satisfaction through programs such as formal complaints and patient surveys, and respond appropriately.
14. Ensure customer service standards are consistently met.
15. Maintain all PHI information in accordance with HIPAA regulations.
16. Provide orientation for potential or new Medi-Cal HMO clients and assist clients wishing to convert to the JWCH IPA. Follow up with Medi-Cal HMO clients, and update and maintain tracking of their visits.
17. Provide coverage for front office staff as needed (e.g., during lunch breaks, sick leave, and vacations) to ensure smooth clinic operations.
18. Manage the bus token program.
19. Submit patient census and encounter verification forms to the billing department daily.
20. Perform weekly cash deposits and maintain the deposit book.
21. Conduct staff evaluations and complete checklists.
22. Review, sign, and submit timesheets by the assigned due date.
23. Complete check reimbursement forms and route them to the supervisor for review and approval.
24. Order office supplies and other clinic materials as needed.
25. Organize and facilitate monthly staff meetings.
26. Develop and implement corrective action plans following internal and external audits.
27. Copy medical records as requested and maintain the Disclosure Log.
28. Create and maintain a professional work environment.

Requirements:

1. Bachelor’s Degree in Healthcare Administration, Public Health, Business Administration, or a related field with 3+ years of experience.
2. Master’s Degree in Healthcare Administration, Public Health, or a related field is preferred.
3. Minimum of 3 years of experience in a healthcare management role, including at least 1 year in a supervisory position.
4. Strong leadership skills with the ability to guide and motivate a team.
5. Excellent communication skills, both verbal and written.
6. Demonstrated ability to manage the operational and financial aspects of a clinic.
7. Proficiency in using Electronic Health Records (EHR) and other healthcare management software.
8. Knowledge of Federal, State, and local funding designated for health services.
9. Experience working with clients or patients and staff from diverse socio-economic, ethnic, and cultural backgrounds.
10. Valid Driver’s License, if required for travel between sites.
11. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
12. Bilingual (English/Spanish) is preferred.
13. Knowledge of HIPAA regulations and the ability to ensure compliance.
14. High level of integrity and professionalism.
15. Commitment to delivering high-quality patient care and customer service.

*All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19.

Employee Benefits:

At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes:

• Medical, Dental, Vision
• Monthly employer-sponsored allowance for assistance with health premiums.
• Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.
• Paid time off (vacation, sick leave) and 13 paid holidays.
• 401(k) Safe Harbor Profit Sharing plan.
• Mileage reimbursement.
• Short- and long-term disability plans (LTD/STD).
• Life insurance policy & AD&D, and more!

Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.

JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Description

Summary:

Provides care under supervision of physician or registered nurses for clinic patients, according to established standards and practices. Performs various lab procedures when necessary and in accordance with competency.

Responsibilities:

• Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Under the direction of the physician; performs basic patient care duties including, but not limited to, obtaining vital signs, weighing patients, and collecting specimens (including phlebotomy (specific to site). Assists provider(s) in examination and treatment of patients and with procedures. Assist with patient flow through the clinic.
• Answers phone/records phone messages, and assists provider(s) with patient related calls.
• Assists in scheduling test appointment, results and pre-certification.
• Documents any information related to patient.
• Assists provider(s) with medication refills.
• Administers medications/immunizations according to provider order.
• Cleans and restocks exam rooms. Cleans equipment in accordance with policy. Orders stock supplies from supply department (specific to site maintains sterile technique and utilizes universal protocol.
• Performs routine clerical duties assigned, including but not limited to locating patient charts, filing and the completion of routine forms.
•  Attends/completes required meetings and in-service training and performs other duties as assigned.

Requirements:

• CERT
• LVN License in state of employment or compact
• BLS

Work Type:

Full Time

EEO is the law - click below for more information: 

-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at ( .

Description

Summary:

Provides care under supervision of physician or registered nurses for clinic patients, according to established standards and practices. Performs various lab procedures when necessary and in accordance with competency.

Responsibilities:

• Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Under the direction of the physician; performs basic patient care duties including, but not limited to, obtaining vital signs, weighing patients, and collecting specimens (including phlebotomy (specific to site). Assists provider(s) in examination and treatment of patients and with procedures. Assist with patient flow through the clinic.
• Answers phone/records phone messages, and assists provider(s) with patient related calls.
• Assists in scheduling test appointment, results and pre-certification.
• Documents any information related to patient.
• Assists provider(s) with medication refills.
• Administers medications/immunizations according to provider order.
• Cleans and restocks exam rooms. Cleans equipment in accordance with policy. Orders stock supplies from supply department (specific to site maintains sterile technique and utilizes universal protocol.
• Performs routine clerical duties assigned, including but not limited to locating patient charts, filing and the completion of routine forms.
•  Attends/completes required meetings and in-service training and performs other duties as assigned.

Requirements:

• CERT
• LVN License in state of employment or compact
• BLS

Work Type:

Full Time

EEO is the law - click below for more information: 

-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at ( .