What Jobs are available for Healthcare Scheduling in the United States?

Job Description

PHP Inc. dba ASAP Services is a compassionate, client-focused home health care agency dedicated to providing high-quality care to individuals in the comfort of their own homes. Our mission is to enhance the lives of our patients and support their independence and dignity through exceptional service. We are currently seeking a detail-oriented and empathetic Intake and Scheduling Coordinator to join our growing team.

Position Summary:

As the Intake and Scheduling Specialist , you will be the first point of contact for new clients and responsible for ensuring seamless onboarding and care coordination. This role requires excellent communication skills, strong organizational abilities, and a caring attitude. You will manage referrals, verify insurance, gather patient information, and coordinate caregiver schedules to match client needs.

Benefits: Only for full time employees

• Competitive salary commensurate with experience.
• Opportunities for professional development and career advancement.
• Positive and supportive work environment
• Contribution to improving healthcare access and quality in the community
• Comprehensive benefits package including:
  • Health insurance
  • Vision
  • Dental
  • Paid Time Off
  • Referral program

Responsibilities:

• Receive and process new patient referrals from hospitals, physicians, and case managers
• Collect and verify insurance and authorization information
• Enter and maintain accurate client information in the EMR system
• Coordinate and schedule care services based on client needs and caregiver availability
• Communicate effectively with patients, families, clinicians, and staff to ensure care continuity
• Update schedules and adjust staffing promptly based on changes or emergencies
• Track and follow up on pending authorizations and missing documentation
• Ensure compliance with HIPAA and all agency policies and procedures

Qualifications:

• High School Diploma or equivalent (Associate's or Bachelor's Degree preferred)
• 2+ years of experience in a healthcare setting (preferably home health or hospice)
• Experience with EMR systems (e.g., Home Solutions, WellSky, Axxess, HHAeXchange, or similar)
• Strong organizational skills with attention to detail and accuracy
• Ability to multitask and prioritize in a fast-paced environment
• Excellent interpersonal and communication skills
• Bilingual a plus (e.g., Spanish, Mandarin, etc.)

Job Types: Full-time, Part-time

Pay: $23-25 per hour

Work Location: Onsite

Note - The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

Job Description

About Us:
Since 1996, Always Best Care has been a trusted provider of non-medical in-home care and assisted living placement services. With over 25,000 seniors served nationwide, we pride ourselves on delivering compassionate, professional care tailored to each individual. We are seeking a dedicated Weekend Scheduling Coordinator to join our team.

Position Overview:
The Scheduling Coordinator plays a key role in maintaining continuity of care by coordinating caregiver schedules, responding to real-time staffing needs, and ensuring client satisfaction. This role requires a proactive, organized, and compassionate individual who can manage scheduling demands while occasionally stepping in to provide direct care in emergency situations.

Key Responsibilities:

• Create and monitor weekly caregiver schedules

• Adjust staffing according to availability and client needs

• Accurately track caregiver hours, overtime, and time-off

• Respond to last-minute call-offs and fill open shifts as needed

• Answer incoming calls and support client and caregiver inquiries

• Assist with onboarding and data entry for new hires

• Maintain up-to-date caregiver records in scheduling software

• Document schedule changes and staff communication

Requirements:

• Prior caregiving experience is required

• Home health care scheduling experience is strongly preferred

• Willingness to cover emergency shifts if needed

• Strong organizational and communication skills

• Proficient computer and phone skills

• Knowledge of ClearCare/WellSky is a plus

• Ability to multitask in a fast-paced environment

• Must be authorized to work in the U.S.

Schedule:

• Saturday & Sunday

• 6:00 AM – 7:00 PM (12-hour shifts)

• In-office position

Benefits:

• Paid time off

• Supportive team environment

• Opportunities for growth

Join a company that values compassion, integrity, and reliability. If you're ready to make a difference and support caregivers and clients alike, we’d love to hear from you.

Job Description

Who we are:

Access TeleCare is the largest national provider of telemedicine technology and solutions to hospitals and health systems. The Access TeleCare technology platform, Telemed IQ, enables life-saving patient care through telemedicine and empowers healthcare organizations to build telemedicine programs in any clinical specialty. We provide healthcare teams with industry-leading solutions that drive improved clinical care, patient outcomes, and organizational health. We are proud to be the first provider of acute clinical telemedicine services to earn The Joint Commission’s Gold Seal of Approval and has maintained that accreditation every year since inception.

We love what we do and if you want to know more about our vision, mission and values go to accesstelecare.com to check us out.

What you’ll be responsible for:

We are seeking a detail-oriented and organized Scheduling Coordinator to join our Neurology Clinical Operations team. As a Scheduling Coordinator, you will support daily operational tasks related to our Neurology providers and assist with the management, development, and implementation of physician schedules in alignment with defined metrics and operational goals. Success in this position requires strong communication and organization skills, as you’ll collaborate daily with clinicians, operations leaders, and internal teams to ensure schedule accuracy, efficiency, and seamless coordination across departments.

What you’ll work on:

• Generate and post physician schedules on a monthly basis utilizing predetermined availability to strategically maximize efficiency and meet/exceed target goal parameters
• Ongoing maintenance of real-time schedule changes
• Assist with the formation of facility specific physician panels as part of implementation process, dependent upon existing and future State licensure/privileges
• Create summaries of coverage progress and remaining deficiencies
• Compile capacity/coverage needs by service line, by physician group, or other criteria to include a summary of progress
• Physician outreach to resolve capacity/coverage needs
• Communicate shift changes (extensions, change in start/end time, trades, etc.) as needed
• Enter monthly scheduling data such as physician availability and restrictions into the scheduling software to assist with schedule build and management
• Other duties as assigned

What you’ll bring to Access TeleCare:

• Bachelor's degree
• 2+ years of administrative experience in healthcare
• Prior experience in workforce management / staff scheduling preferred
• Highly effective communication skills (written and oral)
• Excellent organizational and project management skills, with an emphasis on hitting key deliverables/dates
• Ability to pay attention to details
• Ability to collaborate across multiple cross-functional teams
• Proficiency with Microsoft Excel, PowerPoint, Word and general computer skills

Company p erks:

• Remote Work
• Health Insurance (Medical, Dental, Vision)
• Health Savings