1,919 Medical Administration jobs in the United States

Adjunct Instructor, Medical Office Administration

Port Arthur, Texas InsideHigherEd

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Security Sensitive Statement:

Positions are security sensitive and subject to Texas education Code 51.215, which authorizes the employer to obtain criminal history record information.

Position Title:

Adjunct Instructor, Medical Office Administration

Is this an Adjunct Position:

Yes

Position Number:

800133-Med

Posting Number:

201500059FAC

Start Date:

05/01/2018

Open Until Filled:

Yes

Special Instructions To Applicants:

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. The application must be completed in full detail (including work history) for your qualifications to be considered. An incomplete application will not be considered. Your application is not complete until you receive an online confirmation number at the end of the application process. Review of qualified applicants to begin immediately. The following documents are requested: resume, unofficial copies of official transcripts and licenses (if applicable), and name, phone number, and e-mail addresses of three (3) references. Applicants selected for interviews may be asked to provide letters of reference. Official transcripts will be required upon hire. In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College – Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment. If you have questions, please contact the Human Resources Office at ( . Lamar State College-Port Arthur is an E-Verify Employer. EEO/AA

EEO Statement:

Lamar State College Port Arthur is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

Job Summary:

Duties include teaching medical office administration courses and completing all duties associated with adjunct teaching. Must have experience working in a medical office environment with four or more years experience. Plan and organize instruction in ways that maximize documented student learning. Develop, update, and post course syllabi in a timely manner. Performs related duties as required. Teaching assignments may include face-to-face and/or online instruction. Teaching schedule may include day and/or evening classes.

Minimum Qualifications:

Associate’s degree in medical office administration or medical related field.
A minimum of four years of experience working the field.
Ability to deal with students, faculty, and staff members in professional manner. Ability to plan, schedule, and manage projects and assignments.

While performing the duties of this job, the employee is regularly required to stand, walk, speak, listen, and see. The employee is occasionally required to sit, lift, push, pull and carry objects.
Working conditions are a normal classroom setting.

Preferred Qualifications:

Teaching experience in Medical Office Administration or related business/medical field.

Salary:

Depends on course load

Work Hours:

Hours to teach varies. Could be day or evening classes.

Quick Link for Internal Postings: Minimum Requests:

3

Maximum Requests:

3

Last Day a Reference Provider Can Submit Reference:

04/30/2019

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Medical Office Administrative Assistant

New
Advanced Surgical Associates LLC

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full_time
Job Description

Job Description

General Responsibilities

Answering phone, scheduling patient appointments, obtaining pre-auth's, verifying insurance benefits, Maintains physician and clinic calendar, Completes required paperwork and documentation as needed, helps with submission of claims, FLMA, work comp, and Insurance claims. Establishes and maintains patient charts. Assists where needed. * The company reserves the right to add or change duties at any time when needed.

Company Description

We are a compassionate and fast paced general surgery practice. We believe in the Team experience.

Company Description

We are a compassionate and fast paced general surgery practice. We believe in the Team experience.

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Full Time Medical Office Administration

New
Mission Viejo, California $17 - $19 hour United Medical Imaging Healthcare

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full_time
Job Description

Job Description

We are large Imaging group, with 30 locations across Southern California, proud leading providers of quality healthcare to the community. Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve.

We are looking for experienced Front Desk Administrators & Patient Schedulers who will take care of answering the phone, calling and scheduling patients, verifying insurance and eligibility, etc.

This is full time non-exempt position: Monday -- Friday, Saturdays on rotation

The ideal candidate is a positive, pleasant, and personable team worker who can also work under pressure. The candidate should be skilled in working at the back office as well if the need arises.

Responsibilities include, but are not limited to:
• Meeting/greeting patients
• Checking in patients
• Processing paper work
• Entering new patients into our computer system
• Creating new patient files
• Filing documents in patients' medical records
• Answering phones, and other clerical duties as assigned

Minimum Qualifications
• Administrative experience in an office setting; previous release of information/ filing and scanning medical records, or other related experience in a healthcare environment is preferred.
• Effective verbal and written communication skills.
• Ability to read and comprehend simple, healthcare terminology.
• Proven customer service experience and/or training.
• Ability to effectively use computer software and technology as required by the member facility including Microsoft Word and Excel.
• Ability to understand and become knowledgeable of release of information standards, policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards.
• Knowledge of handling medical records and of basics of scanning and uploading files, downloading and executing is a Plus
• Strong knowledge of health insurance plans as well as benefits verification /authorization
• Proficiency in: Microsoft Word, Excel, Outlook, Access, PowerPoint.
• Internet Savvy: excellence in opening files on the web

Education/Training/Experience:
Experience working in Radiology ( Preferred)
Customer Service Experience ( Preferred)
High School Diploma (GED) (Required)
Minimum 1 year Scheduling, Medical Records or Front Office experience required or externship in medical field (Desired)
Bilingual candidates (Preferred)

Company Description

United Medical Imaging Healthcare is a multi-specialty, diagnostic imaging service company with 29 facilities throughout Los Angeles and Orange County, California.

We put our patients at the center of everything we do. With patient convenience in mind, we’ve created full-service radiology centers that provide one location necessary for all diagnostic exams.

We offer the highest quality service from the moment we pick up the phone to schedule an appointment until we deliver the final diagnostic report. Our staff is culturally diverse and multi-lingual which enables them to be sensitive to the needs of those living in the diverse Southern California communities we serve.

Website

Company Description

United Medical Imaging Healthcare is a multi-specialty, diagnostic imaging service company with 29 facilities throughout Los Angeles and Orange County, California.

We put our patients at the center of everything we do. With patient convenience in mind, we’ve created full-service radiology centers that provide one location necessary for all diagnostic exams.

We offer the highest quality service from the moment we pick up the phone to schedule an appointment until we deliver the final diagnostic report. Our staff is culturally diverse and multi-lingual which enables them to be sensitive to the needs of those living in the diverse Southern California communities we serve.

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Medical Office Administrative Assistant

New
Los Angeles, California $20 - $23 hour Dynamic Nursing, Inc.

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full_time
Job Description

Job Description

We are seeking a Medical Office Assistant with Front Office experience to join our team! You will work with our Community Liaisons and field clinicians to coordinate the care for patients in their homes. Our Home Health Care agency is a well-established, fast paced, great community and there is a lot of room for growth within our organization.

Responsibilities:

  • Must have good data entry skills and computer skills
  • Handle all administrative duties in a timely manner
  • Perform routine clinical tasks to support medical staff
  • Have good customer service and phone etiquette
  • Answer and transfer phones
  • Scheduling / Care Coordination with the office, field clinicians, and community liaison team.

Qualifications:

  • Previous experience in healthcare administration or other related fields preferred
  • Strong organizational skills
  • Ability to thrive in a fast-paced environment
  • Previous Staffing / Scheduling experience a Huge Plus!
  • bilingual/Spanish speaking is a plus!

This position is Full-time Monday-Friday 9am-5:30pm

Company Description

Dynamic Nursing Inc. is a privately owned Home Care Agency, specializing in client care since 1987. Additionally, we are one of the 5 preferred agencies of Cedars Sinai Medical Center. Our corporate office is located in Sherman Oaks, and we service Los Angeles, San Fernando / Santa Clarita Valleys, and Ventura County. We also have an office in Las Vegas! Fluent English a must ; Bilingual a plus!

Company Description

Dynamic Nursing Inc. is a privately owned Home Care Agency, specializing in client care since 1987. Additionally, we are one of the 5 preferred agencies of Cedars Sinai Medical Center. Our corporate office is located in Sherman Oaks, and we service Los Angeles, San Fernando / Santa Clarita Valleys, and Ventura County. We also have an office in Las Vegas! Fluent English a must ; Bilingual a plus!

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Medical Office Administrative Assistant

New
Los Angeles, California $20 - $23 hour Dynamic Nursing, Inc.

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Job Descriptions

full_time
Job Description

Job Description

We are seeking a Medical Office Assistant with Front Office experience to join our team! You will work with our Community Liaisons and field clinicians to coordinate the care for patients in their homes. Our Home Health Care agency is a well-established, fast paced, great community and there is a lot of room for growth within our organization.

Responsibilities:

  • Must have good data entry skills and computer skills
  • Handle all administrative duties in a timely manner
  • Perform routine clinical tasks to support medical staff
  • Have good customer service and phone etiquette
  • Answer and transfer phones
  • Scheduling / Care Coordination with the office, field clinicians, and community liaison team.

Qualifications:

  • Previous experience in healthcare administration or other related fields preferred
  • Strong organizational skills
  • Ability to thrive in a fast-paced environment
  • Previous Staffing / Scheduling experience a Huge Plus!
  • bilingual/Spanish speaking is a plus!

This position is Full-time Monday-Friday 9am-5:30pm

Company Description

Dynamic Nursing Inc. is a privately owned Home Care Agency, specializing in client care since 1987. Additionally, we are one of the 5 preferred agencies of Cedars Sinai Medical Center. Our corporate office is located in Sherman Oaks, and we service Los Angeles, San Fernando / Santa Clarita Valleys, and Ventura County. We also have an office in Las Vegas! Fluent English a must ; Bilingual a plus!

Company Description

Dynamic Nursing Inc. is a privately owned Home Care Agency, specializing in client care since 1987. Additionally, we are one of the 5 preferred agencies of Cedars Sinai Medical Center. Our corporate office is located in Sherman Oaks, and we service Los Angeles, San Fernando / Santa Clarita Valleys, and Ventura County. We also have an office in Las Vegas! Fluent English a must ; Bilingual a plus!

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Supervisory Medical Records Administration Specialist

New
Sells, Arizona $81836 year Tohono O'odham Nation Healthcare

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full_time
Job Description

Job Description

PLEASE NOTE - This position may require temporarily relocation to other TONHC Facilities: Sells Hospital, Santa Rosa Health Center, San Simon Health Center, and San Xavier Health Center.

Position Summary:

This position is located within the Tohono O'odham Nation Health Care (TONHC) Hospital and Clinics. The work involves developing new or improved solutions to complex technical problems; establishing criteria; formulating projects; assessing program effectiveness; investigating and analyzing unusual conditions, concerns, or questions for Health Information Management Services (HIMS).

Scope of Work: This is the senior Health Information Management Services position for TONHC Hospital and Clinics. Under the Director's general direction, the incumbent functions as the Health Information Management Services (HIMS) and has full program responsibility to set and carry out the strategic direction, mission, and vision for TONHC Hospital and Clinics Health Information Management Services.

Essential Duties and Responsibilities: (Depending on the area of assignment, an incumbent may not be required to perform some of the duties listed below):
  • Interpret national health record policies and standards for application at the Hospital and Health Centers level. At local and national meetings, the incumbent represents Tohono O'odham Nation Health Care (TONHC) Hospital and Clinics.
  • Formulates health record policies specific to the Tohono O'odham Nation Health Care (TONHC) Hospital and Clinics and directs their application; writes policy and procedures for medical records and coding for electronic health records and paper records as applicable.
  • Evaluate Health Center level of compliance with the Joint Commission (TJC) applicable continuous quality improvement standards and monitors operation of Health Center record centers under HIPAA (Health Insurance Portability and Accountability Act), Privacy Act, and Freedom of Information Act.
  • Directs the overall operations of the HIMS program and provides leadership and guidance to the other TONHC Hospital and Clinics facilities; and ensures TONHC Hospital and Clinics has an integrated, consistent, and comprehensive patient health records system.
  • The incumbent develops, analyzes, and implements procedures for assuring proper inter-departmental and intra-departmental workflow.
  • Continually evaluates and reviews procedure adequacy; and, if necessary, modifies to meet latest technical requirements and techniques; evaluates statistical data identifying program adequacy to management.
  • Ensures departmental goals and objectives are consistent with the TONHC strategic plan and provides advice and assistance in health information requirements and medicolegal aspects to the Sells Hospital and Health Centers.
  • Serve as an advisor to management on all phases of health information management. Serve as the CO-Chair (with Medical Staff) of the TONHC Hospital and Clinics Health Information Management Committee (HIMC), composed of medical and professional services members.
  • Advise on the adequacy of health records and medicolegal aspects of health record operations at Health Centers. Responsible for medical statistical reports to assist hospital management and accrediting agencies in evaluating the quality of clinical care.
  • Assist Compliance Officer to train and educate staff on the key requirements of Privacy Standards, including limits on use and disclosure of protected health information, individual rights under regulations, and administrative requirements.
  • Accepts subpoena duces tecum, as custodian of the health record, reviews subpoenaed records for completeness with medicolegal requirements. Confers with TON attorney, when necessary, appears in court to fulfill legal requirements. Prepare records in tort claims.
  • Utilizing Electronic Health Record template approval criteria ensures that EHR templates are acceptable for use.
  • The incumbent is responsible for the administration and management of the TONHC Hospital and Clinics Medical Coding Program. Coordinates, manages, monitors, and performs all functions necessary to ensure coding complies with internal control standards.
  • Incumbent utilizes and implements various auditing mechanisms to ensure coding compliance. Develops and implements a comprehensive internal quality control system within the HIMS program. Determine the effectiveness of such controls and their impact on the program.
  • Responsible for the RPMS software packages managed by the HIMS discipline: Discharge and Transfer (ADT), Patient Care Component (PCC), Release of Infom1ation (ROI); Sensitive Patient Tracking (SPT), Text Integration Utility (TIU) of EHR, and other HIM package developed by TONHC.
  • Responsible for the review, analysis, and technical evaluation of clinical records concerning the Standards of the Joint Commission (TJC) and state and federal reporting requirements for vital statistics.
  • Assures that diagnoses are written in the language of Standard Terminology of Diseases and Operation, and coding of diseases and operations are in the proper grouping of International Classification of Diseases and Operations for research and administrative evaluation.
  • Aids in projects by advising on procedures to efficiently collect data and assisting staff in defining their objectives in terms of the available information. Collection of data may consist of searching files or recommending special computer reports.
  • Designs and administers the health information program, including managing work processes, personnel, and planning for transition to the EHR.
  • Responsible for conducting and submitting (to CEO) specific assessments related to Third Party Internal Controls self-assessment and audits.
  • The incumbent supervises a staff engaged in administrative and technical work. Ensure the timely performance of satisfactory quality and quantity of work through the following supervisory tasks.
  • Plans work to be done by subordinates; sets priorities and establishes schedules and deadlines. Assign work based on anticipated difficulty and the capabilities of available employees. Advises, counsels, and instructs employees on technical and administrative matters.
  • Ensures HR (competency) files are in place and up-to-date, meeting all TONHC Joint Commission requirements.
  • Recommends personnel actions such as promotion, reassignment, or termination. Recommends awards and disciplinary actions.
  • Submit requests for personnel action timely. Interviews applicants and recommends selections.
  • Hears and resolves employee complaints (or refers the complaint to the level of resolve.
  • Determines individual training and development needs and seeks out ways to satisfy them.
  • The incumbent is responsible for furthering the goals of Equal Employment Opportunity (EEO) by taking positive steps to ensure adherence to non-discriminatory employee practices regarding race, color, sex, religion, national origin, age, or handicap.
  • Contribute to a team effort.
  • Performs other job-related duties as assigned.

Knowledge, Skills, and Abilities:

  • Knowledge of the Tohono O'odham culture, customs, and traditions.
  • Thorough knowledge of medical records administration and management to apply established principles, concepts, and techniques of hospital operations.
  • Thorough knowledge of policies, procedures, applicable Federal statutes on legislation governing health records.
  • Advanced knowledge and understanding of health information management: including coding, medical terminology, documentation standards, electronic health record (EHR), and medicolegal issues of the health record.
  • Advanced analytic skills to be able to solve problems covering the diverse issues that are involved in the health records management field.
  • Advanced knowledge of medical terminology, understanding the standard practices of the clinical medical field and communicating effectively with the clinical .staff in interpreting and comprehending medical documentation in health records. Practical knowledge of anatomy, physiology, and medical procedures and diagnosis.
  • Ability to plan, organize and cope with complex management issues. Ability to handle technical problems analytically and systematically, especially in times of medical or administrative emergencies.
  • Ability to communicate effectively, orally, and in writing to all levels of personnel. Effective communication is needed to coordinate with various department personnel, patients, agency personnel, and outside entities requesting or requiring information related to health records.
  • Expert knowledge in developing procedures, planning, organizing, and monitoring studies involving data analysis and preparing reports.
  • Thorough knowledge of Public Law 94-437, Title IV of the Indian Health Care Improvement Act, PL 99-272, Federal Medical Care Cost Recovery Act, the Drug Abuse Office and Treatment Act of 1972; hospital policies and procedures governing the recovery of the cost of medical care provided to specific individuals.
  • Knowledge of reimbursable insurance procedures and requirements, including interpreting provisions of individual health plans and group plans.
  • Knowledge of proper coding procedures, ICD-10 and CPT.
  • Thorough knowledge of the Resource Patient Management System (RPMS).
  • Expert knowledge of regulatory, licensing, accrediting agency requirements, and medical/legal responsibilities of medical records (including electronic health records).
  • Expert knowledge of the interrelationships between medical records programs and other medical care services to evaluate and modify/adapt new procedures to meet changing regulatory requirements and health care practices.
  • Knowledge of supervisory personnel management responsibilities, including recruitment and staffing, training, incentive awards, discipline, position classification, pay administration.

Minimum Qualifications:

  • Associates in Medical Billing and Coding or closely related field, and
  • Three years of supervisory experience in Health Information Management Services (HIMS).

Licenses, Certifications, Special Requirements:

  • Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) is desirable.
  • Upon recommendation for hire, a criminal background and a National FBI fingerprint check are required to determine suitability for employment, including a 39-month driving record.
  • May require possessing and maintaining a valid driver's license (no DUIs or major traffic citations within the last three years).
  • If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
  • Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham language and English as a condition of employment.

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Office Manager (Business Administration Manager)

Raleigh, North Carolina Jacuzzi Group

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full_time
Job Description

Job Description

Founded in 1956, the Jacuzzi® Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 9 successful locations launched nationwide in under 4-years. Our BRAND NEW Raleigh, NC location will make 10 total locations Nationwide. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction.

Jacuzzi Bath Remodel is seeking an experienced and motivated Business Administration Manager with a great personality, to manage the day to day operations of our office in Raleigh.

Key responsibilities of a Business Administration Manager :

  • Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication post job completion and customer satisfaction.
  • Manage customer experience through proper planning with Customer Care Team and Sr. Production Manager to ensure Installation goals are met.
  • Collection of customer payments as well as following up on missing payments.
  • Ensures compliance with company standards for cost control, waste reduction, quality, OSHA, safety, and complete and on-time delivery
  • Responsible for driving a safety-minded culture and ensuring a safe work environment in the office.
  • Knowledge of business and management principles (budgeting, strategic planning, resource allocation and human resources)
  • Must have previous experience with ERP and/or CRM (Experience with Infor is a plus)
  • Strong understanding of Materials/Supply Chain and Product Flow

Requirements

Business Administration Manager Required Skills:

  • 2-5 years of Office Management/ Business Administration Management experience in a construction, remodeling or manufacturing environment.
  • Bachelors degree (preferred)
  • High level of proficiency in Microsoft Office (Word, Excel and PowerPoint)
  • Experience using NetSuite or Infor (Highly preferred)

Details:

  • Works daily out of our Raleigh, NC office.
  • Monday- Friday, 8:00am- 5:00pm (flexibility as needed)
  • $60,000+ based on experience

Benefits

  • 401(k) with matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

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MARYSVILLE Home Care Employment Coordinator, Healthcare, Office administration, Administrative Assi

Marysville, Washington $19 - $21 hour Korean Women's Association

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full_time
Job Description

Job Description

MARYSVILLE Home Care Employment Coordinator

$19-$1 hour, full time, Mon.-Fri. 8:30am-5pm, office position.

Medical/Vision/Dental/Life Insurance, Paid Time Off, 11 Paid Holidays, 401 (K) after 1 year

Apply

Are you ready to embark on a fulfilling career where every moment counts? Join the esteemed team at Korean Women's Association (KWA) in Snohomish County, WA as a full-time Marysville Employment Coordinator and discover the joy of making a meaningful difference in the lives of others.

With competitive pay 19- 21 per hour and a comprehensive benefits package , including medical, vision, dental, paid time off, and more, this is your opportunity to shine bright.

As the Marysville Employment Coordinator, your day begins with purpose and ends with fulfillment. You will be ensuring the caregivers meet all training and licensing requirements, maintaining compliance with state and organizational standards. This role manages and maintains caregiver files, conducts orientation training, and processes background checks. Secondary responsibilities include supporting office administration.

Under immediate supervision, provides clerical support and other personnel related duties. Interaction with staff, customers and public is an integral part of this position. After initial guidance, employee performs recurring assignments without specific instruction and resolves day to day problems under available guidance. Assistance is readily available on unusual or questionable transactions. KWA is a multilingual, multicultural home care agency. Apply

WHAT SETS US APART:

Registered as a 501(c)(3) nonprofit organization in 1979, we are recognized for our commitment to the community, ability to reach and provide services to marginalized groups, and capacity to serve various segments of Washington state's diverse population. From the beginning, our founders knew that social services for diverse communities, regardless of race or ethnic background, through education, socialization, advocacy, and support are critical to maintaining the diverse fabric of our communities. Through the decades, we have developed numerous programs and services to serve the needs of multicultural and multilingual individuals and families in Western Washington. Thanks to our community partnerships and generous grant funding, we currently provide support and services in the areas of senior wellness, in-home care, benefits enrollment, citizenship, affordable housing, and community health navigation

Our staff is built on the core belief that everyone deserves support when navigating the difficulties of life. In order to hire and retain people that share our values of honesty, service, and excellence, we provide an excellent compensation package along with a positive work culture .

SCHEDULE: Experience the stability of a Monday to Friday 8:30am-5pm office position as a Marysville Employment Coordinator, at KWA.

ARE YOU READY TO EMBARK ON A REWARDING JOURNEY? Take the first step towards a fulfilling career by completing our straightforward and convenient 3-minute initial application process. Your passion combined with our commitment to excellence will create a brighter tomorrow.

Apply

The Korean Women's Association (KWA) is an equal opportunity employer.

Key words- multilingual, multicultural, Snohomish County, Lynnwood, Everett, Edmonds, Monroe, Lake Stevens, Marysville, Arlington, Stanwood, Seattle, Shoreline, Bothell, Redmond, Washington, office, office assistant, office duties, office work, office administration, full time, secretary, HR, Human Resources, Employment Specialist, Administrative Assistant, coordinating, scheduling, orientations, training, documents, records management, maintain caregiver profiles, maintain compliance, manages, conduct reference checks, organizational skills, data entry, answering calls, healthcare, home care, home care aide, nursing assistant, Korean Women's Association, bilingual, social services



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Office Administration Coordinator

Parsippany, New Jersey $19 - $23 hour HomeRiver Group

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part_time
Job Description

Job Description

Job Summary:

HomeRiver Group is looking for a part-time Office Administration Coordinator to join the Parsippany, NJ team. The Office Administration Coordinator offers hands-on experience in Property Management, providing exposure to essential operational functions. Interns will be responsible for various office duties, including data entry for insurance documentation, processing accounts payable, and managing payments. Additionally, they will oversee the daily receipt and dispatch of mail, ensuring proper sorting, distribution, and shipment preparation, all while maintaining accurate records through meticulous data entry. This role requires keen attention to detail, strong organizational skills, and proficiency in learning the Property Management System platform. This position would be a minimum of 3 days a week with a mandatory of 2 days in the office .

Key Responsibilities:

Mail Processing Duties:

● Receive, sort, and distribute incoming mail, packages, and deliveries
● Digitize documents through scanning, ensuring accurate electronic delivery.
● Prepare outgoing mail, including weighing, calculating postage, sealing, and labeling for shipment.
● Manage special deliveries, certified mail, and packages with proper documentation and tracking.
● Resolve issues related to misdirected, damaged, or undeliverable mail.
● Coordinate pickups with postal services and external delivery vendors.
● Safeguard sensitive information and documents, maintaining strict confidentiality.

Data Entry Duties:

● Enter, update, and maintain information across various systems: spreadsheets and PMS platform, other systems as required
● Verify data integrity by cross-referencing and correcting discrepancies.
● Organize and classify data for streamlined retrieval and analysis.
● Generate and review reports based on data entries as required.
● Ensure confidentiality and security of sensitive records and information.

General Duties:

● Keep detailed records and logs of all mail processing and data entry activities.
● Follow company policies, procedures, and safety regulations diligently.
● Communicate effectively with departments, vendors, and customers regarding mail and data-related matters.
● Provide support for additional administrative or clerical tasks as needed.
● Troubleshoot minor equipment issues and escalate complex problems to appropriate personnel.

Qualifications:

● High school diploma or equivalent required.
● Current college student or recent graduate.
● Familiarity with Google and or Microsoft Office products
● Proficient in typing with strong 10-key number pad skills

● Exceptional attention to detail and accuracy.
● Strong organizational and time management abilities, capable of prioritizing multiple tasks effectively.
● Ability to work both independently with minimal supervision and collaboratively as part of a team.
● Excellent written and verbal communication skills with strong interpersonal abilities.
● Commitment to discretion, confidentiality, and the secure handling of sensitive information.

If this sounds like the right opportunity for you to start or continue a career in property management, apply today!

ABOUT HOMERIVER GROUP

HomeRiver Group is an integrated national platform offering world-class property management services to investors in the single family and multi-family rental markets. Our mission to provide aggressive, proactive, and honest property management continues. This partnership allows us to combine our local knowledge and experience with the tools and resources provided by a larger organization. We strive to be professional, to communicate well, and to continue educating ourselves and our customers. We hold ourselves to the highest standards of integrity and transparency in dealing with our clients, our residents, our vendors, and each other.

Our exceptional employees enjoy a fun and rewarding team culture . We treat each other with respect, sensitivity, and consideration. Employees also enjoy competitive pay and generous benefits . Our belief is that happy employees will provide the best service to our clients and customers.

READY TO JOIN OUR PROPERTY MANAGEMENT TEAM?

We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

HomeRiver Group is an Equal Opportunity Employer

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Office Administration and Client Engagement

Charlotte, North Carolina CBI

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full_time
Job Description

Job Description

Role Summary:

The Office Administrator is responsible for ensuring the CBI Charlotte facility is always in pristine condition for client engagements and ensuring routine maintenance. The Office Admin is responsible for Management of facility vendors, in addition for ensuring the experience our clients receive meets the expectations of CBI's executive leadership.

Responsibilities:

  • Welcome Guests and direct them to their destinations
  • Answer Incoming Calls
  • Manage, Restock and Organize the Copy Room
  • Manage, Restock and Order Office Refreshments
  • Manage, Restock and Organized Library samples
  • Organize, Order and Set Up all internal client meetings
  • Support for client events and engagements
  • Supporting the ALIGNED partner program with the badge access for the facility.
  • Manage In/Outbound mail and packages
  • Ensure that the facility is maintained and pristine at all times
  • Assists with New Associate Set Up/Onboarding
  • Manage daily Load/Unload of Dishwashers and cleanliness of kitchens

Desired Experience and Skills:

  • 1-3 years related experience
  • Windows 10, and Office 365
  • Experience related to Client Engagement Hospitality
  • Experience related to Facilities Management
  • Effective communication & interpersonal skills, including active listening and positive attitude
  • Good organization, time management and prioritization
  • Ability to work both collaboratively and independently on assigned duties.

Qualities of a High Performing Team Member:

  • Strong work ethic
  • Accountability
  • Approachable
  • Capacity
  • Committed
  • Courageous
  • Driven
  • Dedication
  • Integrity
  • Learner
  • Loyal
  • Passionate
  • Perseverance
  • Servant Leadership
  • Team Player
  • Trustworthy

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  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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