2,204 Medical Administration jobs in the United States

Job Description

About Us

Window Depot of South Boston is a proud, family-owned business dedicated to providing our community with a simplified and transparent home improvement experience. We believe in a hassle-free process, from the initial consultation to the final installation, ensuring our customers receive best-in-class products with honesty and integrity. We are looking for a dedicated Office Administrator to join our close-knit team and become a vital part of our continued success and commitment to customer satisfaction.

Position Overview

The Office Administrator will be the organizational backbone of our company, ensuring smooth and efficient daily operations. This role is central to our success, involving a blend of administrative, customer-facing, and financial responsibilities. The ideal candidate is a process-oriented and highly organized professional who can manage daily tasks with limited oversight and thrives on clear communication.

Key Responsibilities

• Administrative & Operational Support:
  • Manage and organize office filing systems, both digital and physical.
  • Draft professional correspondence, reports, and other formal documents.
  • Plan and schedule appointments, installations, and internal events.
  • Monitor and order office and operational supplies to maintain inventory.
• Client Communication & Service:
  • Serve as a primary point of contact, answering inbound telephone calls and greeting onsite guests with a welcoming and professional demeanor.
  • Proactively communicate with customers via phone, email, and text regarding scheduling, follow-ups, and inquiries.
• Financial & Reporting Duties:
  • Assist with accounts receivable by reviewing reports and following up on outstanding accounts.
  • Prepare and distribute regular operational and financial reports via email to management.
• General Office Tasks:
  • Perform all other essential office tasks to support the team and drive company success.

Qualifications and Experience

Bilingual a must Portuguese or Spanish

• Experience: A minimum of 3 years of proven experience in office administration or a similar role is required.
• Book keeping experience quickbooks 2+ years
• Organizational Skills: Exceptional organizational and time-management skills with a demonstrated ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail and a commitment to accuracy in all aspects of work.
• Communication: Excellent written and verbal communication skills, with a professional and courteous phone and email etiquette.
• Autonomy: A self-starting individual capable of completing daily responsibilities with limited oversight and a process-oriented mindset.
• Technical Skills: Proficiency in standard office software (e.g., Microsoft Office Suite) and the ability to learn new systems quickly.

As a proud, family-owned business, Window Depot of South Boston is built on a foundation of honesty, integrity, and transparency. We are dedicated to providing our community with a simplified, hassle-free home improvement experience and best-in-class products.

Our team is close-knit, supportive, and process-oriented. We believe that every employee is vital to our success and our commitment to total customer satisfaction. We seek dedicated professionals who take pride in their work and are looking to build a rewarding career in a company that values both its customers and its team.

As a proud, family-owned business, Window Depot of South Boston is built on a foundation of honesty, integrity, and transparency. We are dedicated to providing our community with a simplified, hassle-free home improvement experience and best-in-class products.

Our team is close-knit, supportive, and process-oriented. We believe that every employee is vital to our success and our commitment to total customer satisfaction. We seek dedicated professionals who take pride in their work and are looking to build a rewarding career in a company that values both its customers and its team.

Job Description

Build Your Career While Building Our Team!

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.

We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.

We are seeking a versatile individual for a important dual-role position  supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management .

Why You'll Love Working Here:  

·   Wear multiple hats and make a real impact on company growth

·   Shape our hiring process and build our “One Company – One Team” culture

·   See tangible results in both people development and administrative functions 

·   Growth opportunities with a company that values great people

What You'll Do:

HR & RECRUITMENT:  Create and post job listings, pre-screen candidates, coordinate interviews, manage onboarding process, maintain employee records and compliance

COMMUNICATIONS:  Bridge office-field coordination, communicate delivery schedules, monitor material needs, provide bilingual support (English/Spanish)

DELEGATION & COORDINATION:  Manage scheduling, coordinate inspections, follow up on purchase orders, support project workflows

PRODUCTIVITY:  Maintain Google Drive systems, track employee hours/OT, manage CRM maintenance

What We're Looking For:  

·   HR experience with recruitment and pre-screening – Required

·   Bilingual (English/Spanish) - Preferred 

·   Highly organized with strong attention to detail

·   Tech-savvy and quick learner

·   Excellent communication and interviewing skills

·   Thrives in fast-paced, multi-tasking environments

·   Construction industry experience a plus

Ready to Shape Our Future?  This position is essential to both our operational success AND building our dream team - you'll keep current operations running smoothly while finding the talent to fuel our growth.

Help us build something amazing - starting with our team!

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.
We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.
We are seeking a versatile individual for a important dual-role position supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management.

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.
We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.
We are seeking a versatile individual for a important dual-role position supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management.

Job Description

Job Description:  As an Administrative Tax Processor and Client Support Specialist at Fradin & Company, you will play a critical role in efficiently processing tax returns and offering excellent client support to assist them in as they prepare to submit their tax returns to the various tax authorities. This position requires strong organizational skills, effective communication, and a commitment to ensuring a smooth client experience.

Key Responsibilities:

• Tax Return Processing:
• Process & assemble tax returns and scan related data for various clients, ensuring accuracy and compliance with tax filing regulations.
• Review and verify client filing documentation to complete tax filing process accurately.
• Collaborate with the tax team to address any tax-related inquiries or issues.
• Client Support:
• Serve as the primary point of contact for clients, providing guidance and assistance with tax filing-related inquiries.
• Effectively communicate with clients, both in-person and over the phone, to explain tax processes, requirements, and deadlines.
• Assist clients in navigating tax authorities' websites and submission processes.
• Documentation and Record-Keeping:
• Maintain organized and up-to-date client records and documentation.
• Ensure that all necessary information and forms are filed appropriately.
• Team Collaboration:
• Collaborate with other team members to facilitate efficient workflow and information sharing.
• Provide administrative support to the tax team as needed.

Fradin & Company is a well-established tax and accounting firm dedicated to providing high-quality financial services to our clients. We take pride in delivering excellent tax & accounting solutions and exceptional client support. As we continue to expand, we are seeking an Administrative Tax Processor and Client Support Specialist to join our team and contribute to our mission of financial excellence.

Fradin & Company is a well-established tax and accounting firm dedicated to providing high-quality financial services to our clients. We take pride in delivering excellent tax & accounting solutions and exceptional client support. As we continue to expand, we are seeking an Administrative Tax Processor and Client Support Specialist to join our team and contribute to our mission of financial excellence.

Job Description

Overview:
ACZ is seeking a reliable and detail-oriented Office Administrator to oversee daily administrative operations and support our growing distribution team. This is not just an administrative role — it is an opportunity to grow with the company and become an integral part of our long-term success. As ACZ expands, this position offers increasing responsibility, career development, and the chance to play a key role in shaping our systems, culture, and client relationships.

Key Responsibilities:

• Manage daily office operations, including scheduling, correspondence, and recordkeeping

• Assist with onboarding documents, contracts, and compliance paperwork

• Support sales and distribution teams with order processing and coordination

• Maintain organized filing systems (digital and physical) for invoices, agreements, and client records

• Handle incoming calls, emails, and inquiries, directing them to the appropriate team members

• Coordinate meetings, prepare agendas, and track follow-up items

• Perform general bookkeeping tasks such as invoice tracking and

Job Description

Job Title: Data Analyst
Client: Food Manufacturing Company
Duration: 4 Months (possible extension)
Location: Wichita, KS 67202
Shift: Onsite | 8:00 AM – 5:00 PM (Monday–Friday)

Role Overview:
Seeking a Data Analyst Lv1 to support data-driven decision-making by providing actionable business insights, maintaining data accuracy, and improving reporting efficiency across operations.

Key Responsibilities:

• Extract, clean, and prepare data for analysis and reporting.
• Build dashboards and reports using Tableau, Power BI, Alteryx, or SAP.
• Support creation of KPIs and performance metrics for management use.
• Handle ad-hoc data requests and ensure timely, accurate delivery.
• Collaborate with internal teams to improve data processes and compliance.
• Manage customer concerns, dispute resolution, and new

Job Description

Benefits:

• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Paid time off

• Greet clients in a warm, respectful, and professional manner to create a safe, welcoming environment.
  
  
• Schedule intake assessments, therapy sessions, medication management, and follow-up appointments.
  
  
• Collect intake forms, consent documentation, and ensure patient records are up to date in the EHR.
  
  
• Handle sensitive patient information with discretion and in accordance with HIPAA.
  
  
• Assist patients with insurance verification, billing questions, and

Job Description

Full job description
Join Our Team as an Office Administrator and Make a Difference in Home Healthcare!
Are you a dedicated and reliable professional looking for an opportunity to make a real impact in the home healthcare industry? We seek a proactive Office Administrator to join our team and support our mission of providing exceptional care to our clients. In this role, you'll ensure our office runs smoothly, allowing our healthcare professionals to deliver the best care possible.
Why You'll Love Working with Us:
Meaningful Work: Contribute to a company that makes a difference in people's lives.
Supportive Environment: Join a team that values collaboration and mutual support.
Growth Opportunities: Be part of a growing company with opportunities for professional development.
Responsibilities:
Streamline Operations: Coordinate office activities to ensure efficiency and compliance with company policies.
Lead and Mentor: Supervise and mentor administrative staff, fostering a productive and positive work environment.
Manage Schedules: Handle agendas, travel arrangements, and appointments for upper management.
Communication Hub: Manage phone calls, emails, and correspondence to ensure effective communication.
Financial Oversight: Support budgeting and bookkeeping procedures to maintain financial health.
Data Management: Create and update records and databases, ensuring accuracy and confidentiality.
Supply Management: Track and order office supplies to keep our team well-equipped.
Reporting and Presentations: Prepare timely reports and compelling presentations as needed.
Team Support: Assist colleagues and contribute to a collaborative workplace.
What Were Looking For:
Proven Experience: Demonstrated experience as an office administrator, office assistant, or similar role.
Communication Skills: Outstanding communication and interpersonal abilities.
Organizational Prowess: Excellent organizational and leadership skills to manage multiple tasks efficiently.
Technical Savvy: Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software (ERP, etc.).
Educational Background: An associate degree is required; a BSc/BA in office administration or a related field is preferred. Qualifications in secretarial studies are a plus.
Join us and be a key player in driving sustainable growth while supporting a top-notch home healthcare team. Apply today and help us make a difference!
Benefits:

• 401(K) matching
• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development

Job Description

Office Administrator - Childcare CenterShape Young Lives Behind the Scenes

Position Summary:
Join our vibrant childcare center as an Office Administrator where your organizational talents will directly impact the quality of care we provide. We're seeking a detail-oriented professional who will be the welcoming face of our center while ensuring our operations run smoothly. In this pivotal role, you'll support our leadership team in creating an environment where children thrive, staff feel supported, and parents have complete peace of mind.

Become the Center's Cornerstone - Provide essential administrative support to our Director and Assistant Director, helping orchestrate daily operations with precision and care.

Create Positive First Impressions - Be the warm, professional voice answering calls and the friendly face greeting families, setting the tone for exceptional service.

Maintain Critical Documentation - Ensure accuracy and compliance in all center records, from enrollment forms to attendance tracking and incident reporting.

Master Digital Organization - Utilize Google Workspace and Excel to streamline processes, create efficiencies, and maintain impeccable digital records.

Support Staff Excellence - Assist with onboarding new teachers and tracking staff certifications, helping to maintain our high standards of care.

Build Parent Partnerships - Communicate effectively with families about policies and schedules, strengthening the vital home-center connection.

Secure Our Environment - Help with opening and closing procedures, ensuring our facility remains safe and welcoming.

Champion Compliance - Aid in maintaining our excellent standing with licensing authorities through meticulous documentation and reporting.

Administrative experience, particularly in childcare or educational settings (preferred)

Exceptional organizational abilities and time management expertise

Natural communication skills and a genuine customer service orientation

Proficiency with Google Workspace tools and Microsoft Excel

Self-motivation balanced with collaborative team spirit

Knowledge of childcare regulations and early childhood practices (beneficial)

Full-Time position: Monday-Friday, Alternating times of 7:30 AM - 4:30 PM and 9:30 AM - 6:30 PM Occasional flexibility for staff training or special events

As our Office Administrator, you'll be the operational heartbeat of our center. Your attention to detail frees our teachers to focus on children's development, while your warm interactions help parents feel confident in their childcare choice. You'll be an essential part of creating the supportive infrastructure that allows young minds to flourish.

Become part of a passionate team dedicated to early childhood development. We offer a collaborative, supportive environment where your contributions are valued and your growth is encouraged. If you believe in the importance of quality childcare and want to make a meaningful difference while utilizing your administrative talents, we can't wait to meet you!

Northstar Preschools is an equal opportunity employer committed to building a diverse team that reflects the families we serve.

must be able to pass a CCL back ground check.

Job Description

Office Administration – Short-Term Contract Roles (Central & South San Diego)

LHH Recruitment Solutions is seeking motivated and detail-oriented Office Administrative Professionals for a variety of short-term contract roles located throughout Central and South San Diego. These positions are ideal for individuals looking to gain experience, stay active in the workforce, or explore new office environments while supporting dynamic teams.

Responsibilities:

• Perform general administrative and clerical duties including data entry, filing, scanning, and document management

• Answer and route phone calls, greet visitors, and provide excellent front office support

• Schedule meetings, maintain calendars, and assist with internal communications

• Support daily office operations and assist management with special projects as needed

• Maintain confidentiality and accuracy in all administrative processes

Qualifications:

• 1–2 years of administrative, receptionist, or clerical experience preferred

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with general office technology

• Excellent organizational, communication, and multitasking skills

• Dependable, professional, and able to adapt quickly to new environments

Position Details:

• Full-time

• Onsite

• Monday- Friday

• 8:00 AM – 5:00 PM PST

• Contract

• Compensation: $20.00-$0.00 per hour DOE

These short-term opportunities offer valuable experience across different industries and office settings. Perfect for candidates who enjoy variety, teamwork, and supporting efficient office operations!

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.