1,507 Office Administration jobs in the United States

Campus

OSU-Oklahoma City

Contact Name & Email

Evan Burkala,

Work Schedule

Monday – Friday, occasionally includes some evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.00 - $15.52 Hourly

Special Instructions to Applicants

Resume and cover letter are required for full consideration.

About this Position

The Administrative Assistant provides administrative and clerical support for the Office of the Assistant Vice President of Instruction, Accreditation, and Student Success and Vice Provost of Academic Affairs. This role requires strong organizational, communication, and interpersonal skills, along with the ability to manage multiple priorities and maintain confidentiality. Responsibilities include scheduling meetings, managing communications, preparing reports and correspondence, coordinating travel, and serving as a professional liaison to internal and external stakeholders.

Required Qualifications

Skills, Proficiencies, and/or Knowledge:

Preferred Qualifications

Essential Job Functions:

Working Conditions:

Physical Requirements:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.

Key Responsibilities:

• Provide day-to-day administrative support to leadership and internal teams.

• Manage calendars, schedule meetings, and coordinate travel arrangements.

• Draft, proofread, and distribute correspondence, reports, and presentations.

• Maintain organized filing systems (electronic and physical) and ensure accurate recordkeeping.

• Answer and direct incoming calls, emails, and other correspondence with professionalism.

• Assist with expense reporting, invoicing, and basic data entry as needed.

• Support special projects and other duties as assigned to ensure smooth office operations.

Qualifications:

• 2+ years of administrative or office support experience.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with additional systems is a plus.

• Positive attitude, strong attention to detail, and a team-oriented mindset.

Why You’ll Love Working Here:

• Join a stable, reputable company with a collaborative and supportive culture.

• Opportunity for long-term growth and development.

• Competitive compensation and benefits package.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Our Company

AnovaWorks is leading the way for innovative occupational health care. We are focused on building trusting relationships and bringing accessible, quality, empathy-based health care to the workforce for both the employer and the employee. 

Administrative Assistant Duties

· Provides reception support. Answers telephones, transfers, and screens incoming calls appropriately.

· Assists in coordinating and scheduling services, providers, and other personnel to ensure delivery of smooth, timely patient service.

· Books client appointments using AnovaWorks scheduling software.

· Provides administrative support to the health screening services team, including but not limited to paper workflows and data entry.

· Provides occupational health services, such as drug screening, hearing testing, and respirator fit testing at AnovaWorks clinics. 

· Travel off site to provide services.

· Delivers patient screening results to employers and their employees in accordance with HIPAA guidelines.

· Organizes and ensures a smooth transition of patient documents and files using Dropbox and Formstack.

· Must be available for on-call drug screen services. 

· Other duties as assigned.

Qualifications

· High school diploma or equivalent (required)

· 2+ years in an administrative role

· Proficient in computer use and technology

· Proficient in Microsoft Office Suite

· Fundamental knowledge of scheduling and calendar management

· Bilingual in Spanish (required)

· Adaptable and capable of handling multiple tasks efficiently

· Excellent phone communication skills

PM22

Compensation details: 19-22 Hourly Wage

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CBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the health and mental wellness of our members. As part of our growth, we are seeking a detail-oriented Administrative Assistant to join our team. 

CBH offers a robust compensation and benefits package, including:

• Family Planning, Fertility, Adoption Benefits
• 403B Retirement Plan
• PTO Days/Sick Days
• Wellness Program
• Employee Assistance Program
• Health, Dental, Vision Insurance
• Medical, Prescription Drug Insurance
• Tuition Reimbursement
• Commuter Benefits
• Flexible Spending

Position Overview:  

The Administrative Assistant is responsible for providing comprehensive administrative support to the associated manager and/or department.  The Administrative Assistant will interact with all levels of staff, clients and vendors.

Essential Functions : 

• Maintain calendar appointments and schedules.  
• Coordinate meetings and prepare and distribute meeting minutes.
• Answer and respond to telephone calls.  Greet visitors.
• Organize forms, photocopy, scan and/or fax documents, file records and prepare correspondence and reports.
• Create and maintain spreadsheets and tracking forms.
• Order supplies for department.

Position Requirements: 

• Education:  High school diploma
• Relevant Work Experience:  Minimum of 2 years of prior administrative experience; prefer 4 or more years of prior experience in a Secretary or Administrative Assistant role

Skills:

• Strong verbal and written communication skills
• Strong customer service skills
• Ability to produce quality work in a fast-paced environment
• Proficiency with Microsoft Office
• Strong organizational, prioritization and time management skills 

Work Conditions (including travel, overtime required, physical requirements and occupational exposure): 

• Regularly requires walking, standing, stooping, bending, sitting, reaching, pushing, pulling and/or repetitive wrist/hand movements for various lengths of time throughout the day.
• Ability to utilize computers and office equipment to complete daily work responsibilities.
• Regularly works inside in areas that are adequately lighted and ventilated.  Some fluctuation in temperature. No protective equipment routinely needed.
• Must be able to adapt to continuous changes/demands of the job.

Philadelphia Residency Requirement:

• The successful candidate must be a current Philadelphia resident or become a resident within six months of hire. 

Equal Employment Opportunity:   

• We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CBH is an equal opportunity employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on all qualified individuals. This is without regard to race, ethnicity, creed, color, religion, national origin, age, sex/gender, marital status, gender identity, sexual orientation, gender identity or expression, disability, protected veteran status, genetic information or any other characteristic protected individual genetic information, or non-disqualifying physical or mental handicap or disability in each aspect of the human resources function by applicable federal, state, or local law.

Requesting An Accommodation: 

• CBH is committed to providing equal employment opportunities for individuals with disabilities or religious observance, including reasonable accommodation when needed. If you are hired by CBH and require an accommodation to perform the essential functions of your role, you will be asked to participate in our accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodation once hired. 
• If you would like to be considered for employment opportunities with CBH and have accommodation needs for a disability or religious observance, please send us an email at  

Compensation details: Yearly Salary

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Job Description

About Us

Window Depot of South Boston is a proud, family-owned business dedicated to providing our community with a simplified and transparent home improvement experience. We believe in a hassle-free process, from the initial consultation to the final installation, ensuring our customers receive best-in-class products with honesty and integrity. We are looking for a dedicated Office Administrator to join our close-knit team and become a vital part of our continued success and commitment to customer satisfaction.

Position Overview

The Office Administrator will be the organizational backbone of our company, ensuring smooth and efficient daily operations. This role is central to our success, involving a blend of administrative, customer-facing, and financial responsibilities. The ideal candidate is a process-oriented and highly organized professional who can manage daily tasks with limited oversight and thrives on clear communication.

Key Responsibilities

• Administrative & Operational Support:
  • Manage and organize office filing systems, both digital and physical.
  • Draft professional correspondence, reports, and other formal documents.
  • Plan and schedule appointments, installations, and internal events.
  • Monitor and order office and operational supplies to maintain inventory.
• Client Communication & Service:
  • Serve as a primary point of contact, answering inbound telephone calls and greeting onsite guests with a welcoming and professional demeanor.
  • Proactively communicate with customers via phone, email, and text regarding scheduling, follow-ups, and inquiries.
• Financial & Reporting Duties:
  • Assist with accounts receivable by reviewing reports and following up on outstanding accounts.
  • Prepare and distribute regular operational and financial reports via email to management.
• General Office Tasks:
  • Perform all other essential office tasks to support the team and drive company success.

Qualifications and Experience

Bilingual a must Portuguese or Spanish

• Experience: A minimum of 3 years of proven experience in office administration or a similar role is required.
• Book keeping experience quickbooks 2+ years
• Organizational Skills: Exceptional organizational and time-management skills with a demonstrated ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail and a commitment to accuracy in all aspects of work.
• Communication: Excellent written and verbal communication skills, with a professional and courteous phone and email etiquette.
• Autonomy: A self-starting individual capable of completing daily responsibilities with limited oversight and a process-oriented mindset.
• Technical Skills: Proficiency in standard office software (e.g., Microsoft Office Suite) and the ability to learn new systems quickly.

As a proud, family-owned business, Window Depot of South Boston is built on a foundation of honesty, integrity, and transparency. We are dedicated to providing our community with a simplified, hassle-free home improvement experience and best-in-class products.

Our team is close-knit, supportive, and process-oriented. We believe that every employee is vital to our success and our commitment to total customer satisfaction. We seek dedicated professionals who take pride in their work and are looking to build a rewarding career in a company that values both its customers and its team.

As a proud, family-owned business, Window Depot of South Boston is built on a foundation of honesty, integrity, and transparency. We are dedicated to providing our community with a simplified, hassle-free home improvement experience and best-in-class products.

Our team is close-knit, supportive, and process-oriented. We believe that every employee is vital to our success and our commitment to total customer satisfaction. We seek dedicated professionals who take pride in their work and are looking to build a rewarding career in a company that values both its customers and its team.

Job Description

Build Your Career While Building Our Team!

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.

We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.

We are seeking a versatile individual for a important dual-role position  supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management .

Why You'll Love Working Here:  

·   Wear multiple hats and make a real impact on company growth

·   Shape our hiring process and build our “One Company – One Team” culture

·   See tangible results in both people development and administrative functions 

·   Growth opportunities with a company that values great people

What You'll Do:

HR & RECRUITMENT:  Create and post job listings, pre-screen candidates, coordinate interviews, manage onboarding process, maintain employee records and compliance

COMMUNICATIONS:  Bridge office-field coordination, communicate delivery schedules, monitor material needs, provide bilingual support (English/Spanish)

DELEGATION & COORDINATION:  Manage scheduling, coordinate inspections, follow up on purchase orders, support project workflows

PRODUCTIVITY:  Maintain Google Drive systems, track employee hours/OT, manage CRM maintenance

What We're Looking For:  

·   HR experience with recruitment and pre-screening – Required

·   Bilingual (English/Spanish) - Preferred 

·   Highly organized with strong attention to detail

·   Tech-savvy and quick learner

·   Excellent communication and interviewing skills

·   Thrives in fast-paced, multi-tasking environments

·   Construction industry experience a plus

Ready to Shape Our Future?  This position is essential to both our operational success AND building our dream team - you'll keep current operations running smoothly while finding the talent to fuel our growth.

Help us build something amazing - starting with our team!

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.
We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.
We are seeking a versatile individual for a important dual-role position supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management.

Interested in joining our fast-growing structural concrete construction company? At Gilad Avidor Inc, we're not just building structures — we're building the future of sustainable construction. As leaders in structural concrete innovation, we pride ourselves on delivering safe, high-performance solutions while fostering genuine partnerships with our clients and team members.
We believe that great work comes from great people. If you're a motivated professional who values integrity, collaboration, and the satisfaction of seeing tangible results from your efforts, we want to hear from you.
We are seeking a versatile individual for a important dual-role position supporting our administrative excellence and talent acquisition through four key pillars: Communications, Delegation, Productivity, and People Management.

Job Description

Job Description:  As an Administrative Tax Processor and Client Support Specialist at Fradin & Company, you will play a critical role in efficiently processing tax returns and offering excellent client support to assist them in as they prepare to submit their tax returns to the various tax authorities. This position requires strong organizational skills, effective communication, and a commitment to ensuring a smooth client experience.

Key Responsibilities:

• Tax Return Processing:
• Process & assemble tax returns and scan related data for various clients, ensuring accuracy and compliance with tax filing regulations.
• Review and verify client filing documentation to complete tax filing process accurately.
• Collaborate with the tax team to address any tax-related inquiries or issues.
• Client Support:
• Serve as the primary point of contact for clients, providing guidance and assistance with tax filing-related inquiries.
• Effectively communicate with clients, both in-person and over the phone, to explain tax processes, requirements, and deadlines.
• Assist clients in navigating tax authorities' websites and submission processes.
• Documentation and Record-Keeping:
• Maintain organized and up-to-date client records and documentation.
• Ensure that all necessary information and forms are filed appropriately.
• Team Collaboration:
• Collaborate with other team members to facilitate efficient workflow and information sharing.
• Provide administrative support to the tax team as needed.

Fradin & Company is a well-established tax and accounting firm dedicated to providing high-quality financial services to our clients. We take pride in delivering excellent tax & accounting solutions and exceptional client support. As we continue to expand, we are seeking an Administrative Tax Processor and Client Support Specialist to join our team and contribute to our mission of financial excellence.

Fradin & Company is a well-established tax and accounting firm dedicated to providing high-quality financial services to our clients. We take pride in delivering excellent tax & accounting solutions and exceptional client support. As we continue to expand, we are seeking an Administrative Tax Processor and Client Support Specialist to join our team and contribute to our mission of financial excellence.

Job Description

Overview:
ACZ is seeking a reliable and detail-oriented Office Administrator to oversee daily administrative operations and support our growing distribution team. This is not just an administrative role — it is an opportunity to grow with the company and become an integral part of our long-term success. As ACZ expands, this position offers increasing responsibility, career development, and the chance to play a key role in shaping our systems, culture, and client relationships.

Key Responsibilities:

• Manage daily office operations, including scheduling, correspondence, and recordkeeping

• Assist with onboarding documents, contracts, and compliance paperwork

• Support sales and distribution teams with order processing and coordination

• Maintain organized filing systems (digital and physical) for invoices, agreements, and client records

• Handle incoming calls, emails, and inquiries, directing them to the appropriate team members

• Coordinate meetings, prepare agendas, and track follow-up items

• Perform general bookkeeping tasks such as invoice tracking and

Job Description

Job Title: Data Analyst
Client: Food Manufacturing Company
Duration: 4 Months (possible extension)
Location: Wichita, KS 67202
Shift: Onsite | 8:00 AM – 5:00 PM (Monday–Friday)

Role Overview:
Seeking a Data Analyst Lv1 to support data-driven decision-making by providing actionable business insights, maintaining data accuracy, and improving reporting efficiency across operations.

Key Responsibilities:

• Extract, clean, and prepare data for analysis and reporting.
• Build dashboards and reports using Tableau, Power BI, Alteryx, or SAP.
• Support creation of KPIs and performance metrics for management use.
• Handle ad-hoc data requests and ensure timely, accurate delivery.
• Collaborate with internal teams to improve data processes and compliance.
• Manage customer concerns, dispute resolution, and new