1,485 Office Administration jobs in the United States

Positions are security sensitive and subject to Texas education Code 51.215, which authorizes the employer to obtain criminal history record information.

Adjunct Instructor, Medical Office Administration

Yes

800133-Med

201500059FAC

05/01/2018

Yes

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. The application must be completed in full detail (including work history) for your qualifications to be considered. An incomplete application will not be considered. Your application is not complete until you receive an online confirmation number at the end of the application process. Review of qualified applicants to begin immediately. The following documents are requested: resume, unofficial copies of official transcripts and licenses (if applicable), and name, phone number, and e-mail addresses of three (3) references. Applicants selected for interviews may be asked to provide letters of reference. Official transcripts will be required upon hire. In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College – Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment. If you have questions, please contact the Human Resources Office at ( . Lamar State College-Port Arthur is an E-Verify Employer. EEO/AA

Lamar State College Port Arthur is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

Duties include teaching medical office administration courses and completing all duties associated with adjunct teaching. Must have experience working in a medical office environment with four or more years experience. Plan and organize instruction in ways that maximize documented student learning. Develop, update, and post course syllabi in a timely manner. Performs related duties as required. Teaching assignments may include face-to-face and/or online instruction. Teaching schedule may include day and/or evening classes.

Associate’s degree in medical office administration or medical related field.
A minimum of four years of experience working the field.
Ability to deal with students, faculty, and staff members in professional manner. Ability to plan, schedule, and manage projects and assignments.

While performing the duties of this job, the employee is regularly required to stand, walk, speak, listen, and see. The employee is occasionally required to sit, lift, push, pull and carry objects.
Working conditions are a normal classroom setting.

Teaching experience in Medical Office Administration or related business/medical field.

Depends on course load

Hours to teach varies. Could be day or evening classes.

3

3

04/30/2019

Job Description

Busy office looking for outgoing person who enjoys helping customers, excellent computer skills, willing to learn, correct spelling and simple math is a must. Ability to multi-task and accomplish tasks in a timely manner.

Diligent, accurate and thorough. Work well under pressure to balance priorities with various deadlines. Possess excellent communication, organizational and analytical skills.

MUST Have a GREAT Attitude. Routing experience a PLUS!

We are seeking an individual who is professional, detail oriented and punctual. It is important to note that we are seeking someone who can work independently. Self-motivated, Strong Work Ethics, and consistent Attendance.

Please include the following information on your resume or in an attached cover letter;

Education.

For each prior position listed, include your starting and ending pay rate and the reason you left the position.

If there are any gaps in your employment history, please give the reason for them.

Job Type: Full-time

Pay: Compensation based on experience.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Welcome to Medical Waste Services! Founded by industry professionals with over 18 years of experience in waste management services in Arizona, California, New Mexico and Texas.

Welcome to Medical Waste Services! Founded by industry professionals with over 18 years of experience in waste management services in Arizona, California, New Mexico and Texas.

Job Description

We are large Imaging group, with 30 locations across Southern California, proud leading providers of quality healthcare to the community. Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve.

We are looking for experienced Front Desk Administrators & Patient Schedulers who will take care of answering the phone, calling and scheduling patients, verifying insurance and eligibility, etc.

This is full time non-exempt position: Monday -- Friday, Saturdays on rotation

The ideal candidate is a positive, pleasant, and personable team worker who can also work under pressure. The candidate should be skilled in working at the back office as well if the need arises.

Responsibilities include, but are not limited to:
• Meeting/greeting patients
• Checking in patients
• Processing paper work
• Entering new patients into our computer system
• Creating new patient files
• Filing documents in patients' medical records
• Answering phones, and other clerical duties as assigned

Minimum Qualifications
• Administrative experience in an office setting; previous release of information/ filing and scanning medical records, or other related experience in a healthcare environment is preferred.
• Effective verbal and written communication skills.
• Ability to read and comprehend simple, healthcare terminology.
• Proven customer service experience and/or training.
• Ability to effectively use computer software and technology as required by the member facility including Microsoft Word and Excel.
• Ability to understand and become knowledgeable of release of information standards, policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards.
• Knowledge of handling medical records and of basics of scanning and uploading files, downloading and executing is a Plus
• Strong knowledge of health insurance plans as well as benefits verification /authorization
• Proficiency in: Microsoft Word, Excel, Outlook, Access, PowerPoint.
• Internet Savvy: excellence in opening files on the web

Education/Training/Experience:
Experience working in Radiology ( Preferred)
Customer Service Experience ( Preferred)
High School Diploma (GED) (Required)
Minimum 1 year Scheduling, Medical Records or Front Office experience required or externship in medical field (Desired)
Bilingual candidates (Preferred)

United Medical Imaging Healthcare is a multi-specialty, diagnostic imaging service company with 29 facilities throughout Los Angeles and Orange County, California.

We put our patients at the center of everything we do. With patient convenience in mind, we’ve created full-service radiology centers that provide one location necessary for all diagnostic exams.

We offer the highest quality service from the moment we pick up the phone to schedule an appointment until we deliver the final diagnostic report. Our staff is culturally diverse and multi-lingual which enables them to be sensitive to the needs of those living in the diverse Southern California communities we serve.

Website

United Medical Imaging Healthcare is a multi-specialty, diagnostic imaging service company with 29 facilities throughout Los Angeles and Orange County, California.

We put our patients at the center of everything we do. With patient convenience in mind, we’ve created full-service radiology centers that provide one location necessary for all diagnostic exams.

We offer the highest quality service from the moment we pick up the phone to schedule an appointment until we deliver the final diagnostic report. Our staff is culturally diverse and multi-lingual which enables them to be sensitive to the needs of those living in the diverse Southern California communities we serve.

Website

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Job Description

A Kempsville Building Materials (a division of Carter Lumber) Administrative Assistant is responsible for providing administrative support which includes entering and generating quotes/orders, confirmation calls, assisting sales reps/office staff and providing excellent service to customers. This is accomplished by having constant communication with plant personnel to ensure orders are completed accurately and timely. A strong belief in the mission and goals of the company are necessary to this position.

Requirements:

• Excellent telephone and customer service skills
• Strong organizational and planning skills
• Ability to multi-task; strong time management skills
• Strong attention to detail
• Exceptional written and verbal communication skills
• Knowledge of Microsoft Office including Outlook, Word, and Excel
• Previous customer service experience

• Assists in creating orders in management system
• Confirms deliveries with customers
• Prints required layouts and documentation daily
• Ensures the paperwork process is running smoothly
• Answers office phone calls and directs calls accordingly
• Assists customers by providing information on products, stock, and lead times
• Resolves delivery, quality and other issues or forwards to the proper personnel to ensure any issues are taken care of
• Performs clerical duties such as data entry, filing, copying, and faxing

Benefits (full-time employees)  

• Health, Dental, Vision (Single and Family Plans) available after 30 days of employment 
• Short and Long-Term Disability 
• Company-paid life insurance and AD&D 
• Optional supplemental life insurance 
• Company-match 401(k) 
• Vacation time and paid holidays 
• Vendor incentives 
• Room for growth; we promote from within! 
• Military encouraged to apply!

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Job Description

THOR Solutions is actively seeking a Administrative Assistant to support Administrative efforts at the Commander, Naval Surface Forces, Atlantic (COMNAVSURFLANT) Maintenance and Engineering (N43) in Norfolk, VA. In this role, the candidate will provide expertise and services to support the maintenance, modernization, and engineering of surface vessels.

This position is associated with an upcoming contract that THOR is pursuing, with an estimated award/work start around the first week of September 2025. We are conducting preliminary, “contingent” hiring for roles associated with this contract. The work start is dependent upon THOR being awarded this contract.

Typical Responsibilities:

• Provide coordination, draft correspondence, schedule, reports, recommendations, collaboration, data collection and entry, and metrics generation to support effective and efficient administration of N4 and N43 Assistant Chief of Staff (ACOS) for the Planning, Execution, Engineering of Force maintenance, modernization, and engineering policy.
• Manage and update daily, weekly, and monthly schedules for Assistant Chief of Staff (ACOS) for Material.
• Provide communication, coordination, writing, research, editing, and routing as applicable for:
  • Executive Level Maintenance
  • Milestone Briefs,
  • Standard Naval Messages,
  • CNO Availability Expectations Messages,
  • 25% and 50% CNO availability reviews, and
  • General correspondence with other personnel and commands.
• Maintain spreadsheets and databases as required including staff organizational chart.
• Maintain office technological equipment availability and reliability with the support of NMCI and N6.
• Coordinate the execution, track and report completion of annual General Military Training requirements (GMT) within N4, N43, N46, N47, N48 and associated Detachments in Mayport, Rota, Naples, and Bahrain. Provides metrics as required.
• Assist with travel planning and claims for military and civilian personnel both CONUS and OCONUS. Support with subject matter expertise of the Joint Travel Regulations and foreign country security process requirements.
• Plan, schedule, prepare and facilitate Flag Level Briefs for SURFLANT warships in Depot Level Availabilities to include:
  • Overhaul and Refit Seminar (OARS) Brief
  • Ready to Execute Maintenance Phase (RTEMP) Brief
  • Ready to Start (RTS) Brief
  • Executability Assessment (EA) Brief
  • 25% Milestone Review Brief
  • 50% Milestone Review Brief
  • 75% Milestone Review Brief
  • CNRMC/SURFLANT Weekly Maintenance Sync
• Provide on-site administrative subject matter expert response to in-person, telephone or e-mail inquiries or concerns support.

• High School diploma, GED, or equivalent.
• Four (4) years of office and/or clerical experience
• Four (4) years experience conducting administrative duties in support of a US Navy shore staff command.
• Four (4) years experience using common online Navy and DoD systems to include Navy and DoD DTS, SharePoint, etc.
• Proficient with common productivity software, including the Microsoft Office suite.
• Excellent communication skills.

Benefit Offerings: Along with competitive pay, THOR offers a comprehensive benefits package including:

• Paid Time Off (accrued)
• Paid Holidays
• 401(k) with employer match and traditional/Roth options
• Medical Insurance (3 plan options) + TRICARE Supplemental Coverage
• Dental Insurance (2 plan options)
• Vision Insurance Plan
• Healthcare and Dependent Care Flexible Spending Accounts
• Commuter/Transit Benefits
• Basic Life/AD&D, Short-Term and Long-Term Disability Insurance
• Supplemental Life Insurance
• Pet Benefits
• Legal Resources
• ID Theft Benefits
• Employee Assistant Plan and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement Program
• Employee Referral Program

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran’s Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation’s most complex military, public sector and industry challenges.

THOR is proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities . THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at or ( .

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Job Description

Job Title: Administrative Assistant (6-month contract) Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.

• Organize and maintain records for compliance, insurance claims, and incident reports.
• Ensure all documentation is accurately named, filed, and easily retrievable.
• Identify and address gaps in documentation to ensure complete event records.
• Support a high-volume workflow environment with varying levels of administrative needs.
• Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.
• Assist in the transition to a new risk management system by supporting data quality and organization.
• Provide administrative support for renters insurance, purchasing, and general claims processing.

• Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.

• Experience in administrative support, data entry, and filing.
• Familiarity with employee records management.

This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Jul 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to Permanent basis. This role is based in Suffolk, Virginia, and involves providing essential support to the daily operations of a Day Support healthcare facility for individuals with developmental disabilities. The ideal candidate will excel at managing administrative tasks, maintaining organization, and fostering effective communication within the office.

Responsibilities:
• Welcome visitors, families, and clients while ensuring a well-organized and friendly environment.
• Organize and coordinate activities, meetings, interviews, events, and visits for the facility.
• Prepare and manage correspondence, meeting agendas, and related documentation.
• Monitor and maintain office supplies by placing orders and ensuring inventory is well-stocked.
• Keep daily records of visitor logs and attendance for individuals.
• Answer and direct inbound calls professionally while addressing inquiries or routing them to appropriate staff.
• Manage schedules, appointments, and calendars to ensure smooth operations.
• Support the preparation and distribution of meeting agendas and other relevant materials.• At least 1 year of experience in administrative or clerical roles.
• Strong skills in handling administrative tasks such as data entry, scheduling, and office management.
• Proficiency in answering and directing inbound calls professionally.
• Experience in managing calendars and scheduling appointments.
• Ability to prepare and organize meeting agendas effectively.
• Exceptional attention to detail and organizational skills.
• Strong communication abilities to interact with staff, clients, and visitors.
• Familiarity with receptionist duties and maintaining visitor logs.

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract role, you will play a vital part in supporting daily operations by managing documentation, schedules, and communications. This position is ideal for someone who thrives in a structured environment and excels at multitasking.

Responsibilities:
• Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner.
• Organize and manage case files to ensure accurate and efficient documentation.
• Schedule and coordinate appointments using calendar management tools.
• Answer inbound calls professionally and route them to the appropriate parties.
• Review, organize, and maintain documents to ensure compliance with company standards.
• Scan and digitize physical documents for electronic storage and retrieval.
• Monitor and control document workflows to improve efficiency.
• Utilize Microsoft Excel, Word, and Outlook to manage data and communications effectively.
• Assist in the preparation and distribution of reports and correspondence.
• Maintain a high level of confidentiality when handling sensitive information.• Proven experience in administrative support or a similar role.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent customer service skills and a phone demeanor that reflects attention to detail.
• Experience with document control, scanning, and review processes.
• Ability to schedule and manage appointments using calendar tools.
• Familiarity with case management and maintaining accurate records.
• Strong attention to detail and a commitment to maintaining confidentiality.