84 Office Coordination jobs in the United States

Job Description

Pittsburgh (Oakland) area non-profit is in need of a capable Adminstrative Assistant to provide support in preparation of an upcoming large event.

Duties to include:

• Provide administrative support to include calendar management and scheduling appointments
• Maintain organized filing systems and ensure proper documentation of all records.
• Perform data entry tasks with accuracy and attention to detail.
• Handle phone calls with professionalism
• Support project coordination efforts by tracking progress and ensuring deadlines are met.
• Provide front desk support, greeting visitors and managing inquiries effectively.
• Maintain a clean and organized office environment while assisting with general office management tasks

Requirements:

• Proven administrative experience in an office setting
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite with ability to learn additional software as needed
• Strong customer service orientation with the ability to interact professionally with clients and colleagues
• Ability to work independently as well as part of a team
• Attention to detail in all aspects of work

NOTE: This is a 6+ month, 35-40 hours per week assignment. Free parking is available.

Job Description

About AHC: AHC is a non-profit, affordable housing developer and service provider with offices in Baltimore, Maryland and Arlington, Virginia. Our growing portfolio of 55 multifamily rental communities provides over 8,300 homes in D.C., Maryland, and Virginia.

Mission: The residents of Affordable Homes & Communities are at the heart of all we do. AHC builds opportunity by creating quality homes with holistic resident services. We drive change through innovation, genuine partnerships, and responsible investment.

HR/IT Goal: High Performing Organization – Invest in our staff, culture, and systems to align with our values and our commitment to Diversity, Equity, Inclusion, and Belonging.

Position Purpose: A member of the AHC Senior Leadership Team, the Vice President of HR will provide high-level leadership and drive employee experience strategies & policies to create an engaging and meaningful workplace for AHC staff. The VP shall oversee, develop, and execute all the AHC Staff Training and Development Programs.

The Vice President will have direct supervision of Office Administration and Human Resources teams ensuring high level staff performance and department efficiency and effectiveness.

Members of the Senior Leadership Team are expected to demonstrate AHC’s Core Values. They are expected to achieve outstanding results, inspire and develop staff, and lead innovation and positive change.

Responsibilities:

Include but are not limited to the following:

ORGANIZATIONAL STRATEGIES & RESULTS

1. Collaborates with the President/CEO and the Senior Leadership Team, utilize experience, business strategy, and networks to create and lead AHC’s short term and long-term strategies to foster AHC culture where staff are aligned with the AHC mission & core values. Guides AHC in developing staff skills and performance levels.
2. Designs the strategy and oversees the development and completion of department programs and initiatives, defining program milestones and metrics. Ensures flawless delivery of all aspects of program and project execution.
3. Designs and implements a Staff Training & Development Plan.
4. Builds strong relationships with staff and community partners (e.g. NWA, HPN). Participates in coalitions with a variety of community-based organizations, as appropriate.
5. Develops and implements training and capacity building strategies and programs.
6. Serves as a key advisor to the Senior Leadership Team, Board of Directors, and liaison to the Board Committee (Governance Committee).

DEPARTMENT OPERATIONS

1. Leads and executes the development of the organization’s strategies for recruitment & retention, compensation & benefits administration, compliance, staff training & development, IT infrastructure efficiency & growth while minimizing organizational risk.
2. Drives and manages organizational change to increase employee satisfaction and productivity.
3. Embeds and collaborates with leadership to create authentic and meaningful inclusion of DEIB perspectives in AHC policies, processes, and practices.
4. Maintains and continuously improves HR policies and procedures.

FINANCIAL MANAGEMENT

1. Develops department annual budget. Partners with the CFO in budget planning to adjust for changes in business strategy.
2. Reviews and monitors budget vs actual activity to identify variances and ensure financial activity is appropriate and correct.
3. Observes and practices financial stewardship in managing AHC’s financial resources.

CULTURE and STAFF ENGAGEMENT

1. Builds a team culture that supports the organization’s strategic direction with a deep commitment to collaboration, accountability, equity, and resident service.
2. Establishes staff goals and deliverables; provides coaching and evaluation based on those goals to ensure the team maintains a high level of knowledge and competence related to AHC priorities.
3. Creates the conditions for success.
4. Engages cross-department collaboration. Fosters transparency and open lines of communication.
5. Promotes inclusive department practices.
6. Motivates and inspires staff to achieve goals.

Qualifications:

• Bachelor’s degree in human resources or related field is required. Master’s degree in HR, preferred. HR certification required.
• Experience in real estate preferred
• Minimum of 15 years of progressive senior leadership role in managing human resources for mid-sized organizations.
• Demonstrated understanding of change management and culture building.
• Experience leading organization’s DEIB efforts.
• Familiarity with local and state employment regulations.

Job Description

A dynamic, full-time Office Manager position in the Multifamily Property Management industry is available at a multi-family property management company in the Livingston area. We seek a positive, hard-working, intelligent, professional, and highly motivated team player with excellent computer skills and attention to detail. We want to add a "rock star" to our top-notch team!

Qualifications for this position include:

• Processing paperwork - notice to vacate, applications, transfers, etc.
• Process all renewals
• Handle all government rental assistance programs
• Manage Inspections - rent control compliance
• Process Insurance Claims
• Legal notices
• Leader for a staff of two
• Ability to write letters to landlords and tenants
• Organization Skills required
• Outgoing personality, driven, and trustworthy

This property management company provides excellent pay and benefits . We look forward to receiving your resume!

Job Description

Answer phone calls and either redirect to coworkers or take a message

Compose & Produce reports from different programs

Utilize financial modeling programs to build investment proposals

Prepare mailings to send out

File client paperwork

Shredding

Use word and Excel

Record company expenses every month using Quickbooks

*The company reserves the right to add or change any duties at any time

Job Description

Administrative Support needed for busy office to provide essential clerical and organizational support to assistant office with keeping work flows moving properly. Key responsibilities include backup reception for overflow, breaks and lunch, email and calendaring, type up some letters and other business documents. Data entry into CRM (seeking 45+ wpm), maintain accurate records, order office and send out invoices.

Company uses Word, Excel, Outlook and Google Workspace.

Temp to Hire opportunity with a great company, 8am-5pm, Monday through Friday.

Company offers benefits: Medical, Dental and Vision. Hourly wage offered is $22 to $24 per hour Depending on Experience. College degree is a plus but not required.

Job Description

Job ID:  
Location : Springfield, VA 

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Masego is an award-winning small business that specializes in GEOINT services. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we recognize and award your hard work.

Description

We are looking for an L4 TS/SCI-cleared Office Manager / Staff Office Supporter to join our team.
 

Responsibilities:

• Perform tracking and management of internal and external taskers for a national security client.
• Prepare weekly tasker tracking reports for Analysis Leadership.
• Review taskers submissions from different organizations, review for quality and content, assign to relevant groups/offices, and prepare for leadership response.
• Prepare staff packages for the leadership in accordance with tasker guidelines.
• Generate and update spreadsheets or SharePoint, track deliverables, and ensure all appropriate forms adhere to Agency/directorate guidance and policy.
• Perform office-level operational support. Support the development and management of Inter-Agency agreements.

• Experience using Microsoft Office Suite programs, including SharePoint and Teams
• Experience with agency tasker systems such as N-CERTS
• Experience with Adobe PDF software
• Experience supporting project execution
• Ability to work independently or with little supervision
• Active TS/SCI clearance; willingness to take a polygraph exam
• Bachelor’s degree and 11+ years of experience in office management, or 19+ years of experience in office management in lieu of a degree

• Understanding of the NGA organization and directorate-level mission sets
• Experience working under a short timeline to accomplish a task
• Knowledge of DoD functions, products, and technologies
• Knowledge of the Intelligence Community and DoD
• Possession of excellent verbal and written communication and coordination skills, to effectively work with individuals at all levels

Security Clearance Requirement:

• Active TS/SCI, must be willing to take and pass a CI Polygraph

Salary Range: $93,980+ based on ability to meet or exceed stated requirements

Job Number: TO1_APXC-OMSO-4

About Masego

Masego Inc. provides expert Geospatial Intelligence Solutions in addition to Activity Based Intelligence (ABI) and GEOINT instructional services. Masego provides expert-level Geospatial Collection Management, Full Motion Video; Human Geography; Information Technology and Cyber; Technical Writing; and ABI, Agile, and other professional training. 

Masego is a Service-Disabled Veteran-Owned Small Business headquartered in Fredericksburg, Virginia. With high-level expertise and decades of experience, coupled with proven project management systems and top-notch client support, Masego enhances the performance capabilities of the Department of Defense and the intelligence community.

Pay and Benefits

We seek to provide and take care of our team members. We currently offer Medical, Dental, Vision, 401k, Generous PTO, Referral bonuses, and more!

Diversity

Masego, Inc. is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Virginia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Masego, Inc. does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

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Job Description

Job ID:  
Location : Denver, CO 

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Masego is an award-winning small business that specializes in GEOINT services. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we recognize and award your hard work.

Description

We are looking for an L4 TS/SCI-cleared Office Manager / Staff Office Supporter to join our team. 

Responsibilities:

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD
• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data

Job Description

Benefits:

• Company parties
• Competitive salary
• Opportunity for advancement

• Serve as the front desk representative: greet visitors, answer and route phone calls, and maintain a professional and welcoming environment.
• Support staff with administrative tasks including typing, filing, faxing, scanning, and scheduling.
• Assist in onboarding new hires, coordinating orientation, evaluations, and offboarding procedures.
• Maintain up-to-date beneficiary and staff files (paper and electronic), ensuring compliance with documentation policies.
• Conduct regular file audits and follow up on missing or outdated paperwork.
• Coordinate agency-wide communications, send reminders for due documents, and assist with reporting.
• Prepare mail (incoming and outgoing), organize office supplies, and manage inventory.
• Assist in compiling agency reports, statistical data, and other documents for CEO and leadership.
• Facilitate preparation and coordination of staff meetings, trainings, and special events.
• Provide initial responses to HR-related questions and refer complex matters to appropriate leadership.
• Enter and update information into agency databases, ensuring data accuracy and confidentiality.
• Support Quality Assurance and Compliance initiatives as directed by the CEO or designated leadership.

• Maintain punctual and consistent attendance; notify supervisor of schedule changes as required.
• Follow all confidentiality protocols and HIPAA guidelines.
• Maintain professionalism, demonstrate effective communication, and support a collaborative team environment.
• Attend all required trainings, meetings, and supervision sessions.
• Adhere to all safety procedures and participate in safety trainings.

• Associate degree or equivalent administrative experience.
• Minimum of 2 years of clerical/administrative experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint; familiarity with Access preferred)
• Demonstrated ability to manage sensitive information with discretion.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to work occasional evenings or weekends and travel for short business trips.

• Experience in the mental health or non-profit sector.
• Prior experience working with individuals with disabilities.
• Familiarity with HR onboarding processes and database systems like ADP
• Knowledge of grant reporting or agency-wide compliance tracking.

• Professional development opportunities
• Supportive and mission-driven team environment
• Comprehensive medical coverage

• Mental Health field: 1 year (Preferred)
  
  

Job Description

Top Job

Located in Warrensburg, IL

Salary: $16.00/hr - $7.00/hr

Administrative Support | 7AM - 4PM | part-time, 20 hrs/wk | 16-17/hr

Qualifications for Administrative Support

• Data entry office clerk experience preferred
• Basic Microsoft Office skills
• Customer service skills
• Excellent data entry and typing with accuracy
• Accounts payable or accounting clerk experience is a plus

• Enter timecard information
• Match and code invoices
• Answer phones
• Filing
• Enter production data

• Serving over 400 client companies in Macon and Dewitt counties since 2005
• Express was voted Best of Staffing in the Herald & Review Readers' Choice Awards
• Applicants never pay a fee
• Benefits available include: holiday pay, medical insurance, dental insurance, 401K
• One application for multiple positions