40 Office Support jobs in the United States

Job Description

Job Summary

We at Guided Care Services are seeking Part-Time/Full-time Office Support (Entry Level/Admin)Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, scanning, faxing documents, focusing on chart audits, and organizing documentation, handling mail, communicating information out to customers, as needed. Guided Care Services ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. 

• Hours: PT (20–25 hours/week); FT (32–40 hours/week)

• Schedule:  
  • Part time-  3 or 4 days/week (e.g., Monday–Friday, 10:00 AM – 4:00 PM); or
  • Full time- 4 or 5 days week (e.g., Monday- Friday, 8:30 AM - 4:30 PM)
    
    

Key Responsibilities

• Administrative & Documentation Support:
  • Organize, file, and maintain participant records, staff files, and other critical agency documentation in compliance with DBHDS, DMAS, and Medicaid regulations.
  • Support timely and accurate charting/data entry for individuals served.
  • Assist with creating, reviewing, and maintaining required logs, forms, and tracking systems (e.g., training records, incident reports, ISP documentation).
  • Prepare for internal audits and inspections by ensuring all records are complete, updated, and readily accessible.
    
    
• Productivity & Compliance:
  • Monitor and support timely submission of shift notes, progress notes, timesheets, and other critical documents.
  • Perform routine audits of charts, staff files, and service documentation to identify discrepancies and notify leadership of compliance risks.
  • Support adherence to agency policies and ensure updates are distributed and documented.
    
    
• Office Operations:
  • Support scheduling, meeting coordination, and general communication between departments.
  • Monitor supply inventory, place orders, and maintain general upkeep of office workspace.
  • Answer phone calls,  assist callers/customers with questions, and direct calls for proper communication, and assist with onboarding tasks (filing new hire documents, scheduling training, etc.).
  • Support onboarding of new systems or software used for documentation and case management.
  • Process incoming paperwork, make copies/ scanning, and file paperwork
  • Sort mail and distribute it to the appropriate places
  • Maintain records, either physical or electronic, of business transactions

Qualifications

• High School Diploma or GED required; Associate’s or Bachelor’s Degree in Human Services, Business Administration, or related field preferred. 
• 2+ years of administrative or office experience; healthcare or human services background strongly preferred.
• Knowledge of Medicaid waiver services, DBHDS, or state regulatory documentation is a plus.
• Strong attention to detail, excellent organizational skills, and proficiency with office software (Microsoft Word, Excel, PDF, cloud-based platforms). 
• Ability to maintain confidentiality and professionalism in handling sensitive information.
• Great customer service skills
• Strong Communication Skills
• Strong organizational and time management skills
• Familiarity with computer programs, such as Microsoft Office and Adobe software
• Familiarity with Google components (i.e. Drive, Mail, forms, etc.) 

 Benefits/Perks

• Great Work Environment
• Career Advancement Opportunities
• Full Time Health & Dental 
• Supplemental Insurance

If you believe you are our ideal candidate please complete our Job application using the link below:
                 Click Here

Job Description

Office Support

Premise

Operation Exodus USA exists as a response to the very specific calling of God to facilitate the immigration of Jewish people to Israel. The intercessory and prophetic components have significant weight in the organization in order to effectively work in harmony with what God requires. We are reaching out to the Christian community as well as the Jewish community in the USA.

Profile

The Office Supports focus will be to provide administrative support for the organization. The Office Support should be confident with strong people skills, hospitable, a commitment to excellence and integrity and have strong organizational skills. At times, the work of Office Support may be in the face of challenges, including frequent external/internal changes in the environment. There is an expectation that all staff will participate in the intercessory nature of the organization.

The Office Support will report to the Office Manager and Outreach Development Director

Requirements

·         At least three years of office experience in a full range of receptionist duties

·         Excellent verbal and strong administrative written communication skills

·         Proficient in Word, Excel, Outlook and PowerPoint

·         Experienced in Breeze or similar software 

·         Approachable with professional appearance and demeanor

·         Flexible and a willingness to work within constantly changing priorities with enthusiasm

·         Good organizational skills with an acute attention to detail

·         Ability to work on complex projects with general direction and minimal guidance

·         Good telephone skills with the ability to initiate calls, make inquiries, and provide follow-thru

·         Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow

·         Able to drive with a good driving record

·         Salary negotiable based on experience

Key Responsibilities

·         Answers and screens telephone call in with good judgment and discretion in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy

·         Pick Up mail / Deliver Mail to Post Office as needed

·         Opens, sorts, logs, scans and distributes mail daily

·         Monitor Info emails:  respond to inquiries and forward as needed

·         Perform quality control in Breeze and Mailchimp as needed

·         Prepare Breeze Reports and mailing lists (filters) for Newsletters, Pray Updates and tracking (Quarterly) 

·         Special mailings as needed

·         Monitor the progress of prayer applications and enter into database

·         Prepare reports (filters) for thank you calls and forward to staff and volunteers (Quarterly)

·         Work closely with Outreach Development Director in expanding volunteer support and coordinating events and fund-raising activities

·         Request and maintain monthly reports from volunteers

·         Assist with inventory

·         Performs other general office duties/support as assigned

·         Daily and monthly housekeeping

Job Description

Buckley Cable Construction is a leading company in telecommunications and part of the Essential Workforce. We are hiring an Entry Level Data Entry Administrator for our dynamic and growing team in the McKees Rocks location.

Duties & Responsibilities

· Be a welcoming presence to all who arrive.

· Accurately enter data into corresponding fields within various software programs

· Identify and correct data entry errors using appropriate quality control methods.

· Usage of Microsoft Excel on a daily basis.

· Manage and organize records and files.

· Handle all basic administrative functions including reports and dashboards, workflows, and other routine tasks for all our data systems.

· Request road work and/or road cut permits from the DOT and Municipalities.

· Use phone system to make outbound calls, route calls, and take inbound calls.

· Convert field data to project deliverables and maintain tracking of such documents for each project.

· Direct the activities of the dispatch area, taking on-the-spot actions to prevent and/or correct problems.

Skills & Qualifications

· Good follow-up skills and high attention to detail (required)

· Strong communication skills

· Dependable, self-starter, able to work independently

· Ability to enter data into a computer quickly and accurately

· Ability to pick up new data tools and concepts quickly

· Advanced proficiency in the use of Microsoft Office including Excel, Word, and Outlook (required)

· Proficiency in QuickBooks (preferred)

· Proficiency in Salesforce (preferred)

· Proficiency in Adobe Pro (preferred)

· Prior scheduling experience (preferred)

· Basic map reading (preferred)

· Ability to manage assigned permit requests as required. (preferred)

· Ability to perform general labor tasks in a warehouse (preferred)

· Ability to take direction.

· Ability to contribute positively as a team member.

· Ability to think analytically.

· Must be able to pass a background check and drug screen.

· Reliable Transportation

Benefits

• Pay Rate based on experience $17.00 - $20.00 per hour.

• We offer medical, dental insurance and a 401(k) plan.

• Paid Holidays & Vacation (PTO)

Education

• High School Diploma or General Education Degree (GED) required.

Location:

McKees Rocks (Required)

Work Remotely:

No

Job Type: Full-time

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Schedule:

• 8 hour shift

• Day shift

• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• McKees Rocks, PA 15136 (Required)

Work Location: In person

Job Description

Lovelace Family Medicine is a thriving Family Medicine with OB practice dedicated to providing high-quality, compassionate care to our patients in Prosperity, South Carolina. We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Bookkeeper and Administrative Assistant. This hybrid role is crucial to the smooth operation of our practice, ensuring accurate financial records and contributing to efficient daily administrative functions.

Key Responsibilities:

Bookkeeping, Accounting & Financial Support (Approx. 60-70%):

• Financial Record Management: Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries

• Payroll Support: Assist with payroll processing, including data entry, verification of hours, and distribution of paychecks/stubs

• Bank Reconciliation: Perform regular bank reconciliations to ensure accuracy of financial data.

• Expense Tracking & Reporting: Track and categorize practice expenses, prepare expense reports, and assist with budget monitoring.

• Financial Reporting: Generate basic financial reports (e.g., profit and loss statements, balance sheets) for practice management as requested.

• Vendor Management: Process invoices, manage vendor accounts, and ensure timely payments.

• Compliance: Ensure all financial transactions comply with relevant accounting standards and healthcare regulations (e.g., HIPAA for patient privacy).

• Audit Preparation: Assist with gathering documentation and preparing for internal or external audits.

• Tax Prep: Work with CPAs on practice and owner tax preparation, prepare and file 1099 forms annually.

Office Operations & Management  (Approx. 30-40%):

• Office Support: Provide general administrative support to the practice manager and other staff as needed. Actively contribute to fostering positive employee morale within the office.

• Supply Management: Monitor and order office and medical supplies, ensuring adequate stock levels.

• Record Keeping: Assist with organizing and maintaining physical and electronic office files, including patient and administrative documents, in compliance with HIPAA.

• Communication: Handle relevant incoming and outgoing mail, faxes, and general correspondence.

• Scheduling Support: Assist with scheduling administrative appointments, meetings, and coordinating practice events as needed. Updating Owners calendars as needed.

• Patient Interaction (Limited): Occasionally assist with answering phones, greeting patients, or directing inquiries during peak times or staff absences.

• Special Projects: Undertake special administrative projects as assigned by the practice manager.

• Manage on-call phone forwarding system.

• Schedule and coordinate general maintenance for the office including regular fire extinguisher checks/records, elevator licensing and inspection/compliance

• Manage and Coordinate medical student schedules (generally 6-12 students annually)

Insurance & Licensing:

• Assist with tracking and coordinating insurance renewals including malpractice, regulatory defender, workers' compensation, umbrella, owners' disability, and owners' life insurance.

• Assist with the renewal processes for provider licenses for physicians and nurse practitioners as needed

Qualifications:

• Proven experience in an administrative role with significant accounting responsibilities.

• Strong understanding of basic accounting principles (accounts payable, bank reconciliation, general journal entries).

• Experience with QuickBooks or similar accounting software is a plus.

• Exceptional organizational skills and attention to detail.

• Ability to prioritize tasks and manage time effectively in a busy environment.

• Excellent written and verbal communication skills.

• Proactive, self-motivated, and able to work independently with minimal supervision.

• Discretion and ability to handle confidential information.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.

Lovelace Family Medicine has provided compassionate, quality care to the glory of God since 1988. We serve Newberry and surrounding counties providing prenatal, obstetric, pediatric, adult and geriatric care. We currently have five Physicians and two Nurse Practitioners.

Lovelace Family Medicine has provided compassionate, quality care to the glory of God since 1988. We serve Newberry and surrounding counties providing prenatal, obstetric, pediatric, adult and geriatric care. We currently have five Physicians and two Nurse Practitioners.

Job Description

We are seeking an Office Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Assist with billing, invoicing and filing
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Heating & Cooling, Inc is a locally owned and operated business that has been serving our community for over 50 years. We take pride in our work and treat our customers like family.

Heating & Cooling, Inc is a locally owned and operated business that has been serving our community for over 50 years. We take pride in our work and treat our customers like family.

Job Description

The Office Support Specialist will provide high-level administrative, clerical, and operational support to the (Department/Unit), ensuring timely, accurate, and professional coordination of office activities. The incumbent plays a key role in maintaining workflow, supporting staff, managing documentation, and facilitating internal and external communications. This position requires exceptional organizational skills, attention to detail, confidentiality, and customer service.

Duties and Responsibilities:
Administrative Support:
Maintain departmental records, files, and logs in accordance with privacy/confidentiality regulations.
Draft, format, and distribute correspondence, reports, meeting agendas, and meeting minutes.
Maintain calendars for department heads and coordinate scheduling of meetings and events.

Clerical Operations:
Answer, screen, and route incoming calls; greet and direct visitors.
Open, sort, and distribute incoming mail and prepare outgoing mail and packages.
Operate standard office equipment (copiers, fax machines, scanners, etc.).
Maintain and update databases and spreadsheets with accurate information.

Communication and Coordination:
Act as liaison between the department and other units, departments, or external partners.
Assist with coordination of special projects and departmental initiatives.
Prepare and maintain informational materials and notices for public posting or staff use.
Respond to email inquiries and follow up on outstanding requests as needed.

Data and Document Management:
Assist in compiling data for reports and surveys.
Maintain accurate records related to attendance, meetings, compliance, and reports.
Perform data entry into designated systems such as HR, timekeeping, or incident logs.

Qualifications:
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to handle confidential information with discretion.
Excellent written and verbal communication skills.
Strong time management and ability to multitask in a fast-paced environment.
Knowledge of office practices and procedures.
Experience with databases, document management systems, and timekeeping software preferred.

Work Schedule:
Full-Time, 8:00AM-4:30PM, MondayFriday.

Work Conditions:
Primarily sedentary office work with some walking, standing, and light lifting of materials under 25 lbs.

Job Description

Position Overview:
We are seeking a highly motivated Administrative Support & HR Office Assistant to join our team. The ideal candidate is a dependable self-starter with strong administrative capabilities and a background in human resources support. This role will play a key part in ensuring smooth day-to-day operations in both administrative and HR functions.

Key Responsibilities:

• Provide general administrative support to office staff and management

• Assist with recruiting efforts including job postings, applicant tracking, interview scheduling, and onboarding new hires

• Support HR processes such as maintaining employee records, processing documentation, and assisting with policy communications

• Help coordinate payroll activities and liaise with the payroll service provider as needed

• Organize and maintain digital and physical filing systems

• Manage calendars, schedule meetings, and prepare reports or documentation as requested

• Perform other administrative and HR-related tasks to support team efficiency and compliance

Qualifications:

• Strong administrative skills with excellent attention to detail and organization

• Self-starter who works well independently with minimal supervision

• Demonstrated experience in recruitment and onboarding processes

• Working knowledge or familiarity with payroll systems/processes

• Consistent work history showing reliability and commitment in previous roles

• Proficient in Microsoft Office Suite, Google Workspace, and HR software (preferred but not required)

• Strong verbal and written communication skills

What We Offer:

• Competitive hourly rate: $20–$22/hr

• Opportunity to contribute to a dynamic and supportive team

• Growth potential within a professional and respectful work environment

IND1

Job Description

We are looking for a professional, community-oriented individual to serve as supports staff in our Pontiac Agency. This part-time role (15-20 hours per week) involves assisting clients, providing excellent customer service, and supporting office operations. Strong interpersonal skills and a commitment to the local community are essential. Candidates must obtain a Property & Casualty License within three months and a Life & Health License within a year.

Annual Base Salary Based on Experience

Retirement Plan

Paid Time Off (PTO)

Flexible Schedule

Hands on Training

Career Growth Opportunities

Holiday Pay

Bonus program

Greet and assist clients in person and over the phone in a professional manner

• Provide exceptional customer service by addressing inquiries and resolving concerns
• Support office operations, including administrative tasks and policy servicing
• Assist clients with insurance-related questions, policy changes, and claims support
• Maintain accurate records and documentation in compliance with company guidelines
• Work collaboratively with team members to ensure a seamless client experience
• Represent the company within the community by fostering positive relationships
• Stay informed about insurance products and industry updates to assist clients effectively
• Obtain and maintain required insurance licenses within the specified timeframes

• High school diploma or equivalent
• Strong customer service and communication skills
• Ability to work independently and manage multiple tasks efficiently
• Must be community-oriented with a professional and friendly demeanor
• Basic computer proficiency, including email, Microsoft Office, and data entry
• Must obtain a Property & Casualty License within three months of hire
• Must obtain a Life & Health License within one year of hire
• Previous experience in customer service, sales, or office administration is a plus but not required

Job Description

AllHealth Network is growing! We are seeking motivated individuals to be a part of our Team in the full-time (40 hours a week) position of Support Staff to support clients in our Castle Rock outpatient clinic. The Support Staff will assist in performing administrative support tasks and coordinating office practice, including front desk duties. If you are passionate about what you do and want to make a difference, please apply!

Hours:

To be discussed in the interview.

Responsibilities:

Greet clients and visitors in a prompt, courteous manner. Assist client with the check-in process; check the client Snapshot for any comments or requests and follow-up on with required action steps. Request and collect co-pays and provide payment/check-in receipts.

For clients that are new to AllHealth Network services, give client the appropriate Intake Packet as needed and check forms after client has completed them to make certain they are complete with signatures, dates, etc. Assist clients with completing forms as needed. Check Medicaid coverage for walk in clients.

Answer telephone calls, write and/or e mail messages, and provide detailed responses to requests for information and services. Ensure front desk has coverage during crucial business hours as directed by supervisor/manager

Maintain positive working relationships with clients, peers, other agencies, and the general public.

Perform clerical duties to include mail distribution, organizing work area and reception area, name look-up, filing, and announcing client appointments to clinicians. Maintain a clean and safe working environment. Order and re-stock literature and other flyers and pamphlets from the marketing department. Keep bulletin boards full of current information for staff and clients.

Complete all required data entry, printing, photocopying, and tracking according to established timelines. Data entry includes, but is not limited to, intake paperwork, creating and deleting snapshot comments, and scheduling follow up appointments for clinicians (utilization of universal scheduling). Printing and photocopying includes, but is not limited to, intake paperwork, client identification cards, insurance cards, and client accounts receivable information (entering data and printing out receipts for co pays). Tracking includes, but is not limited to, group room/office availability.

Organize and maintain office materials to include notifying supervisor/manager and/or staff responsible for ordering supplies.

Accurately maintain cash drawer. Ensure that deposits are completed daily and locked in a secure location when closing the office. All deposits are sent to business office once daily. Maintain cash bag in/out slip. Follow protocol for opening/closing and cash drawer maintenance.

Compose and type routine correspondence and reports as requested.

Must complete all required paperwork accurately, completely, legibly, and by established timelines.

Expected to follow all AllHealth Network policies and procedures applicable to this position, including those related to confidentiality, release of information, and record keeping.

Conduct direct line of sight monitoring for collection of urine samples from clients of the same sex. Utilize universal precautions as directed. Complete all applicable data entry and tracking as directed by UA coordinator and supervisor/manager.

Notify supervisor/manager of scheduling needs and/or requests in a timely manner in order to ensure adequate office coverage. Contact supervisor/manager by phone to notify of illness or emergency situation that prohibits employee from working scheduled shift. Receive approval for time off from supervisor/manager.

May provide coverage to other AllHealth Network offices or positions as assigned by supervisor/manager.

Complete other duties as assigned by supervisor/manager.

Salary: $20 - $21 an hour

The base salary range represents the low and high end of the AllHealth Network salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, merit, and the ability to embody the AllHealth Network mission and values. The range listed is just one component of AllHealth Networks’ total compensation package for employees. Other rewards may include short-term and long-term incentives as well as a generous benefits package detailed below.

Benefits & Perks for Employees Working 30 hours or more:

First, you would be joining on of Denver’s Top Places to Work! We are honored to receive this amazing designation and we know it is recognition from our engaged staff who believe they are taken care of, listened to, and believe they are part of something bigger.

Our facility is approved by the Colorado Health Service Corps (CHSC), and we offer our employees the opportunity to participate in our Loan Repayment Program. Additionally, we provide a comprehensive compensation and benefits package which includes:

• Positive, collaborative team culture
• Competitive compensation structure
• Medical Insurance, Dental Insurance, Basic Life and AD&D Insurance, Short- and Long-Term Disability Insurance, Flexible Spending Accounts
• Retirement Savings 401k, company match up to 50% of the first 6% contributed
• Excellent Paid Time Off & Paid Holidays Off
• Additional Benefits

AllHealth Network is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.